Administrative Assistant

  • location: Jackson, MS
  • type: Contract
  • salary: $17 per hour
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job description

Administrative Assistant

job summary:
JOB SUMMARY

  • Provides administrative support to multiple Directors/Managers within a department or a Vice President with small people mgmt scope.
  • Performs routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper/electronic documents, arranging travel, coordinating meetings, and greeting internal/external constituencies.
  • May perform project work by conducting research. updating social media/websites and preparation of briefing charts and other presentation materials.
ESSENTIAL FUNCTIONS

  • Manages a calendar for multiple Directors/Managers or Vice President.
  • Schedules and cancels meetings and revises calendar(s) based on priority and important changes.
  • Coordinates travel arrangements and prepares expense reports.
  • Produces. formats and edits correspondence and documents.
  • Creates and maintains necessary tracking/coordination of spreadsheets and administers department programs.
  • Assists with the creation of presentation materials and briefing documents.
  • Schedules department events. conference facilities. weekly/month department meetings. and plans and negotiates food and site locations where necessary.
  • Takes meeting minutes.
  • Organizes and distributes hard copy mail and email/phone distribution lists.
  • Organizes and distributes department reports and/or materials.
  • Receives and processes bill payments.
  • Researches. prices and purchases office supplies.
  • Oversees and manages department payroll.
MINIMUM QUALIFICATIONS

  • Education : A High School or GED Required- An Associate's Degree in a related field Preferred
  • Work Experience : 1+ year of experience in as an administrative assistant/office coordinator supporting an executive or a large department in a face paced and/or growing organization
  • Other: Working knowledge of the healthcare industry preferred Preferred
TECHNICAL/NON TECHNICAL SKILLS

  • Knowledge of healthcare delivery
  • Strong interpersonal and communication skills
  • Demonstrated interpersonal/verbal communication skills
  • Ability to effectively manage/coordinate simultaneous projects; ability to be flexible and muli-task Intermediate
  • Solid knowledge of office mangement (answering phones. setting up files. record keeping etc)
  • Proficient in Microsoft Office such as Word. Excel. PowerPoint. Visio and Outlook
  • Proficent utilizing fax machines. copy machines. conference phones. audio/visual equipment etc
 
location: Jackson, Mississippi
job type: Contract
work hours: 8 to 5
education: High School
experience: 1 Years
 
responsibilities:
JOB SUMMARY

  • Provides administrative support to multiple Directors/Managers within a department or a Vice President with small people mgmt scope.
  • Performs routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper/electronic documents, arranging travel, coordinating meetings, and greeting internal/external constituencies.
  • May perform project work by conducting research. updating social media/websites and preparation of briefing charts and other presentation materials.
ESSENTIAL FUNCTIONS

  • Manages a calendar for multiple Directors/Managers or Vice President.
  • Schedules and cancels meetings and revises calendar(s) based on priority and important changes.
  • Coordinates travel arrangements and prepares expense reports.
  • Produces. formats and edits correspondence and documents.
  • Creates and maintains necessary tracking/coordination of spreadsheets and administers department programs.
  • Assists with the creation of presentation materials and briefing documents.
  • Schedules department events. conference facilities. weekly/month department meetings. and plans and negotiates food and site locations where necessary.
  • Takes meeting minutes.
  • Organizes and distributes hard copy mail and email/phone distribution lists.
  • Organizes and distributes department reports and/or materials.
  • Receives and processes bill payments.
  • Researches. prices and purchases office supplies.
  • Oversees and manages department payroll.
MINIMUM QUALIFICATIONS

  • Education : A High School or GED Required- An Associate's Degree in a related field Preferred
  • Work Experience : 1+ year of experience in as an administrative assistant/office coordinator supporting an executive or a large department in a face paced and/or growing organization
  • Other: Working knowledge of the healthcare industry preferred Preferred
TECHNICAL/NON TECHNICAL SKILLS

  • Knowledge of healthcare delivery
  • Strong interpersonal and communication skills
  • Demonstrated interpersonal/verbal communication skills
  • Ability to effectively manage/coordinate simultaneous projects; ability to be flexible and muli-task Intermediate
  • Solid knowledge of office mangement (answering phones. setting up files. record keeping etc)
  • Proficient in Microsoft Office such as Word. Excel. PowerPoint. Visio and Outlook
  • Proficent utilizing fax machines. copy machines. conference phones. audio/visual equipment etc
$div$
qualifications:
JOB SUMMARY

  • Provides administrative support to multiple Directors/Managers within a department or a Vice President with small people mgmt scope.
  • Performs routine administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper/electronic documents, arranging travel, coordinating meetings, and greeting internal/external constituencies.
  • May perform project work by conducting research. updating social media/websites and preparation of briefing charts and other presentation materials.
ESSENTIAL FUNCTIONS

  • Manages a calendar for multiple Directors/Managers or Vice President.
  • Schedules and cancels meetings and revises calendar(s) based on priority and important changes.
  • Coordinates travel arrangements and prepares expense reports.
  • Produces. formats and edits correspondence and documents.
  • Creates and maintains necessary tracking/coordination of spreadsheets and administers department programs.
  • Assists with the creation of presentation materials and briefing documents.
  • Schedules department events. conference facilities. weekly/month department meetings. and plans and negotiates food and site locations where necessary.
  • Takes meeting minutes.
  • Organizes and distributes hard copy mail and email/phone distribution lists.
  • Organizes and distributes department reports and/or materials.
  • Receives and processes bill payments.
  • Researches. prices and purchases office supplies.
  • Oversees and manages department payroll.
MINIMUM QUALIFICATIONS

  • Education : A High School or GED Required- An Associate's Degree in a related field Preferred
  • Work Experience : 1+ year of experience in as an administrative assistant/office coordinator supporting an executive or a large department in a face paced and/or growing organization
  • Other: Working knowledge of the healthcare industry preferred Preferred
TECHNICAL/NON TECHNICAL SKILLS

  • Knowledge of healthcare delivery
  • Strong interpersonal and communication skills
  • Demonstrated interpersonal/verbal communication skills
  • Ability to effectively manage/coordinate simultaneous projects; ability to be flexible and muli-task Intermediate
  • Solid knowledge of office mangement (answering phones. setting up files. record keeping etc)
  • Proficient in Microsoft Office such as Word. Excel. PowerPoint. Visio and Outlook
  • Proficent utilizing fax machines. copy machines. conference phones. audio/visual equipment etc
$div$
skills: Administration
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

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