Administrative Assistant

  • location: Albany, NY
  • type: Contract
  • salary: $16.50 per hour
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job description

Administrative Assistant

job summary:
Administrative Assistant

Provides administrative support to multiple Directors/Managers within a department or a Vice President with small people management scope. Performs routine administrative functions such as drafting correspondence scheduling appointments organizing and maintaining paper/electronic documents arranging travel coordinating meetings and greeting internal/external constituencies.May perform project work by conducting research updating social media/websites and preparation of briefing charts and other presentation materials

Manages a calendar for multiple Directors/Managers or Vice President

Schedules and cancels meetings and revises calendar(s) based on priority and important changes

Coordinates travel arrangements and prepares expense reports

Produces formats and edits correspondence and documents

Creates and maintains necessary tracking/coordination of spreadsheets and administers department programs

Assists with the creation of presentation materials and briefing documents

Schedules department eventsconference facilities

weekly/month department meetings and plans and negotiates food and site locations where necessary

Takes meeting minutes

Organizes and distributes hard copy mail and email/phone distribution lists

Organizes and distributes department reports and/or materials

Receives and processes bill payments.

Researches prices and purchases office supplies

Oversees and manages department payroll

Performs special projects as assigned

A High School or GED Required

An Associate's Degree in a related field Preferred

1+ year of experience in as an administrative assistant/office coordinator supporting an executive or a large department in a face paced and/or growing organization Required

Other Working knowledge of the healthcare industry preferred Preferred

Knowledge of healthcare delivery Strong interpersonal and communication skills Intermediate

Demonstrated interpersonal/verbal communication skills Ability to interface with personnel at all levels Intermediate

Ability to drive multiple projects Ability to effectively manage/coordinate simultaneous projects; ability to be flexible and muli-task Intermediate

Strong attention to detail Intermediate

Solid knowledge of office management (answering phones. setting up files. record keeping etc) Strong typing skills Intermediate

Microsoft Outlook Proficient in Microsoft Office such as Word Excel PowerPoint Visio and Outlook Intermediate Required---Microsoft PowerPoint Proficient utilizing fax machines copy machines. Conference phones audio/visual equipment etc Intermediate

Required---Microsoft Excel Intermediate

Microsoft Word Intermediate

Required---Microsoft Visio Intermediate

Other Ability to type at least 50-60 words a minute Intermediate Required

 
location: Albany, New York
job type: Contract
work hours: 8 to 5
education: High School
experience: 2 Years
 
responsibilities:
Administrative Assistant

Provides administrative support to multiple Directors/Managers within a department or a Vice President with small people management scope. Performs routine administrative functions such as drafting correspondence scheduling appointments organizing and maintaining paper/electronic documents arranging travel coordinating meetings and greeting internal/external constituencies.May perform project work by conducting research updating social media/websites and preparation of briefing charts and other presentation materials

Manages a calendar for multiple Directors/Managers or Vice President

Schedules and cancels meetings and revises calendar(s) based on priority and important changes

Coordinates travel arrangements and prepares expense reports

Produces formats and edits correspondence and documents

Creates and maintains necessary tracking/coordination of spreadsheets and administers department programs

Assists with the creation of presentation materials and briefing documents

Schedules department eventsconference facilities

weekly/month department meetings and plans and negotiates food and site locations where necessary

Takes meeting minutes

Organizes and distributes hard copy mail and email/phone distribution lists

Organizes and distributes department reports and/or materials

Receives and processes bill payments.

Researches prices and purchases office supplies

Oversees and manages department payroll

Performs special projects as assigned

A High School or GED Required

An Associate's Degree in a related field Preferred

1+ year of experience in as an administrative assistant/office coordinator supporting an executive or a large department in a face paced and/or growing organization Required

Other Working knowledge of the healthcare industry preferred Preferred

Knowledge of healthcare delivery Strong interpersonal and communication skills Intermediate

Demonstrated interpersonal/verbal communication skills Ability to interface with personnel at all levels Intermediate

Ability to drive multiple projects Ability to effectively manage/coordinate simultaneous projects; ability to be flexible and muli-task Intermediate

Strong attention to detail Intermediate

Solid knowledge of office management (answering phones. setting up files. record keeping etc) Strong typing skills Intermediate

Microsoft Outlook Proficient in Microsoft Office such as Word Excel PowerPoint Visio and Outlook Intermediate Required---Microsoft PowerPoint Proficient utilizing fax machines copy machines. Conference phones audio/visual equipment etc Intermediate

Required---Microsoft Excel Intermediate

Microsoft Word Intermediate

Required---Microsoft Visio Intermediate

Other Ability to type at least 50-60 words a minute Intermediate Required

 
qualifications:
Administrative Assistant

Provides administrative support to multiple Directors/Managers within a department or a Vice President with small people management scope. Performs routine administrative functions such as drafting correspondence scheduling appointments organizing and maintaining paper/electronic documents arranging travel coordinating meetings and greeting internal/external constituencies.May perform project work by conducting research updating social media/websites and preparation of briefing charts and other presentation materials

Manages a calendar for multiple Directors/Managers or Vice President

Schedules and cancels meetings and revises calendar(s) based on priority and important changes

Coordinates travel arrangements and prepares expense reports

Produces formats and edits correspondence and documents

Creates and maintains necessary tracking/coordination of spreadsheets and administers department programs

Assists with the creation of presentation materials and briefing documents

Schedules department eventsconference facilities

weekly/month department meetings and plans and negotiates food and site locations where necessary

Takes meeting minutes

Organizes and distributes hard copy mail and email/phone distribution lists

Organizes and distributes department reports and/or materials

Receives and processes bill payments.

Researches prices and purchases office supplies

Oversees and manages department payroll

Performs special projects as assigned

A High School or GED Required

An Associate's Degree in a related field Preferred

1+ year of experience in as an administrative assistant/office coordinator supporting an executive or a large department in a face paced and/or growing organization Required

Other Working knowledge of the healthcare industry preferred Preferred

Knowledge of healthcare delivery Strong interpersonal and communication skills Intermediate

Demonstrated interpersonal/verbal communication skills Ability to interface with personnel at all levels Intermediate

Ability to drive multiple projects Ability to effectively manage/coordinate simultaneous projects; ability to be flexible and muli-task Intermediate

Strong attention to detail Intermediate

Solid knowledge of office management (answering phones. setting up files. record keeping etc) Strong typing skills Intermediate

Microsoft Outlook Proficient in Microsoft Office such as Word Excel PowerPoint Visio and Outlook Intermediate Required---Microsoft PowerPoint Proficient utilizing fax machines copy machines. Conference phones audio/visual equipment etc Intermediate

Required---Microsoft Excel Intermediate

Microsoft Word Intermediate

Required---Microsoft Visio Intermediate

Other Ability to type at least 50-60 words a minute Intermediate Required

 
skills: MS Office
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

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