AP/AR Supervisor

  • location: Costa Mesa, CA
  • type: Permanent
  • salary: $65,000 - $70,000 per year
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job description

AP/AR Supervisor

job summary:
AP/AR Supervisor

Position Summary

The AP/AR Supervisor is responsible for performing AP/AR activities that support Asset Management Accounting and this client's objectives, performance drivers and strategic initiatives. The AP/AR Supervisor is responsible for overseeing/supervising the AP/AR accounting staff for an AP and AR accounting function (e.g., A/R, A/P, general ledger, transactions, development, construction, fund management, etc.) in addition to performing various accounting tasks.

Essential Job Functions


  1. Supervises all aspects of the cash receipts and billing functions for the operating centers
  2. Maintains the billing schedule to ensure all billings are mailed by the 25th of the month and keeps management informed of any problems
  3. Updates escalation tables and other maintenance of the property management receivable accounting system
  4. Assists Managers and Property Assistants with all A/R matters: lease input questions, billing questions and training
  5. Posts tenants' CPI billings and recurring charges to receivable ledger on a monthly basis
  6. Closes MRI - CM Module monthly and notifies appropriate parties
  7. Generates Major Tenant Concentration Report to VP Controller quarterly
  8. Performs other job-related duties as may be assigned

  1. Reviews, supervises and controls all aspects of the accounts payable functions for the operating centers
  2. Maintains the vendor master file and inputs changes to accounts payable vendor master table. Requests appropriate new vendor paperwork
  3. Consolidates corporate's and construction's reviewed 1099 list and submits it to outside service for the following accounts: LLC properties and corporate accounts
  4. Ensures timely submission of 1099 information to outside service
  5. Ensures timely mailing of 1099 reports to vendor
  6. Maintains W-9 database for LLC properties, REIT properties under DSRG LP
  7. Oversees submission of EDD report for LLC properties and REIT properties
  8. Coordinates preparation of the test checks and accounts payable set-up for new properties
  9. Closes MRI - AP module monthly and notifies appropriate parties
  10. Transfers MRI check information to AVID weekly
  11. Coordinates with Corporate Controller on cash flow issues
  12. Monitors storage space in accounts payable file room
  13. Performs other job related duties as may be assigned
Financial Responsibilities

  • The employee in this position adheres to budget set by others
  • The employee in this position has direct purchasing authority approved prior to purchase by Controller
  • This employee in this position does have contract authority
Supervisory Authority

  • Provides ongoing work assignments for employees
  • Coaches employees for performance improvement
  • Schedules work hours for employees
  • Provides on-the-job training to employees; monitors progress
  • Conducts performance reviews for employees
location: Costa Mesa, California
job type: Permanent
salary: $65,000 - 70,000 per year
work hours: 8 to 5
education: Bachelor's degree
experience: 5 Years

  1. Hires, trains and supervises AR/AP clerks to ensure all deadlines, goals and objectives and responsibilities are met
  2. Ensures proper coverage for vacation and sick absences of AR/AP clerks as needed
  3. Assists Asset Management in resolving Accounts Receivable billing errors, Accounts Payable issues and system problems, etc.
  4. Identifies, writes and implements procedures for streamlining and improving Accounts Receivable and Accounts Payable systems at the centers and corporate office
  5. Assists Asset Management in the transition of AR and AP for acquired or sold properties
  6. Works with IT department to develop improved reports and procedures
  7. Supervises and coordinates set up of new accounts receivable and accounts payable files annually, as well as, for new properties, as applicable
  8. Communicates with Property Managers, Property Assistants and Property Accountants regarding department policies and procedures
  9. Coordinates with all related parties regarding sending accounts receivable and accounts payable files to offsite storage
  10. Monitors and assesses AR/AP Clerks' workloads and reassigns as necessary
  11. Monitors AR/AP helpdesk to ensure timely and proper resolution of reported issues
  12. Assists with Tenant Audits regarding the accounts receivable and accounts payable department polices as needed

This position requires a Bachelor's Degree level of education from an accredited university with emphasis in Accounting or other related discipline.

Work Experience

Below is the required/preferred work experience for this position:

  • 3+ years of Accounting experience in Property Management, including payable and general ledger
  • Two years supervisory experience
  • Advanced knowledge of MS Office, Excel, PowerPoint, and Outlook required. MRI experience preferred
  • Proven supervisory skills. Ability to be a team leader
  • Service oriented. Excellent personal relation skills

  • Thrives in a dynamic environment and able to work on various projects simultaneously, requiring strong organizational and time management skills
  • Team player, flexible, commitment to doing what it takes to get the job done
  • Ability to handle multiple projects, deadlines, and time constraints on multiple tasks
  • Ability to communicate well both verbally and in written form
  • Knowledge of computerized accounting systems.
  • Ability to learn and understand new software when required
  • Working knowledge of the principles and practices of commercial real estate preferred
skills: Accounts Receivable, Analysis, AP, A/R Supv/Mgmt Responsibility, A/R Review
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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