Administrative Business Support

  • location: Mountain View, CA
  • type: Contract
  • salary: $45 per hour
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job description

Administrative Business Support

job summary:
Administrative Business Support

Job Summary

As an Administrative Business Partner, you're at the heart of your team's business operations and activities, and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest products and services. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions. This is an exciting and demanding role for an experienced admin assistant to become a vital part of a dynamic team.

Responsibilities

  • Candidates must have strong communication skills, be highly organized, have a shown ability to grasp new technologies and be able to contribute to the helpful flow of the team while aiding in keeping the office running smoothly.
  • Calendaring (i.e. setting up meetings, booking rooms, adjusting conflicts)
  • Email management (average 100 per day)
  • Managing multiple the team summits
  • Perform administrative tasks in a timely manner with attention to detail and positive attitude, including: high volume calendar management, detailed and strategic time management for partners, travel arrangements, expense reports, meeting organization, hosting guests, supporting executive and team meetings as needed, managing budgets, organizing events and off sites
  • Interface with partners in a friendly and professional manner, acting as communication liaison between execs, other partners Work closely with admin team to handle company-wide initiatives
  • Closely support the entire team and other partners when need be, pitching in on projects or events and covering for other local and team admins as needed
  • Develop and improve the efficiency of team processes, strategizing with your partners for best time management and creating a smooth day-to-day flow
  • Manage finance tracking and reporting
  • Creating purchase orders
Qualifications

  • BA/BS degree in any field
  • 3+ years of work history, including experience as an administrative assistant to a team or senior manager/director in a fast paced environment, involving heavy calendar management, executive time management, travel scheduling and booking Exceptional written and verbal communication skills
  • Good/professional communication - with senior Execs, peers and cross-functional partners
  • Manage multiple ongoing projects with different teams
  • Tech Savvy
  • 5 yrs. supporting Manager/Director level
  • Previous experience with event planning
  • Previous Google experience
 
location: Mountain View, California
job type: Contract
work hours: 8 to 5
education: Bachelor's degree
experience: 3 Years
 
responsibilities:
Responsibilities

  • Candidates must have strong communication skills, be highly organized, have a shown ability to grasp new technologies and be able to contribute to the helpful flow of the team while aiding in keeping the office running smoothly.
  • Calendaring (i.e. setting up meetings, booking rooms, adjusting conflicts)
  • Email management (average 100 per day)
  • Managing multiple the team summits
  • Perform administrative tasks in a timely manner with attention to detail and positive attitude, including: high volume calendar management, detailed and strategic time management for partners, travel arrangements, expense reports, meeting organization, hosting guests, supporting executive and team meetings as needed, managing budgets, organizing events and off sites
  • Interface with partners in a friendly and professional manner, acting as communication liaison between execs, other partners Work closely with admin team to handle company-wide initiatives
  • Closely support the entire team and other partners when need be, pitching in on projects or events and covering for other local and team admins as needed
  • Develop and improve the efficiency of team processes, strategizing with your partners for best time management and creating a smooth day-to-day flow
Manage finance tracking

 
qualifications:
Qualifications

  • BA/BS degree in any field
  • 3+ years of work history, including experience as an administrative assistant to a team or senior manager/director in a fast paced environment, involving heavy calendar management, executive time management, travel scheduling and booking Exceptional written and verbal communication skills
  • Good/professional communication - with senior Execs, peers and cross-functional partners
  • Manage multiple ongoing projects with different teams
  • Tech Savvy
  • 5 yrs. supporting Manager/Director level
  • Previous experience with event planning
  • Previous Google experience
 
skills: Event Coordination
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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