Contract Administrator

  • location: Greeley, CO
  • type: Permanent
  • salary: $33,280 - $37,440 per year
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job description

Contract Administrator

job summary:
Overview

Contract Administrator will be responsible for obtaining and preparing documents to complete equipment finance contracts as well as act in a supporting role to sales personnel. This position will monitor customer accounts and track equipment orders and invoices in order to maintain and update files for the processing of each loan, building and enhancing the customer experience. This role requires constant communication with the shared service team and sales personnel, including Branch Managers, Territory Representatives and Equipment Specialists in addition to customers in order to effectively and accurately finalize contracts within the required time guidelines. The Contract Specialist will be required to resolve issues and disputes regarding invoices and contract terms. The Contract Specialist will report directly to the Credit Manager.

Responsibilities

- Ensure that financing approval letters are saved to the appropriate shared drive, correctly interpret content of letter and properly transfer information to master database

- Assist in submission of customer credit applications

- Stay up to date with current equipment promotions and applicable contract templates

- Determine sales personnel responsible for equipment purchase per contract approval

- Collaborate with sales team and Collection Specialists to ensure all items purchased under equipment finance contract are properly coded and entered into customer accounts

- Inform sales personnel of approval/contract status at each stage of the financing process

- Provide transitional support to sales team by explaining the finance and contract creation process & by setting expectations for sales team at each stage of process.

- Advise sales team on the best way to move forward with delayed equipment contracts based on the reason for delay

- Verify Sales personnel responsible for each contract to assist in tracking of sales

- Monitor finance contract approvals to ensure completion within 90 day approval/processing time guideline

- Request and obtain necessary extensions for contract approvals that require an exception to the 90 day approval processing time

- Initiate change of contract terms and/or request additional contract for customer as needed

- Compile invoices associated with equipment finance contract and enter into the contract template with correct terms

- Submit invoices for UCC filing in timely manner in order to secure rights to assets

- Stamp invoices included in equipment finance contract with "Schedule A" to designate asset and level of depreciation

- Maintain master spreadsheet to track all contracts from approval to funding

- Keep list of all customers utilizing supply agreement and other promotional items

- Establish rapport with branches and other Patterson teams, build effective relationships

- Ensure that all activities are performed in the most efficient and effective manner possible

- Discuss equipment finance contract terms, payment schedule and any other questions or concerns with customers

Qualifications

- 1-2 years of experience in contract/document processing

- Business Associates Degree preferred

- Detail oriented and self-starting ability with exceptional organizational and problem solving skills

- Proficiency in Excel

- SAP/ERP experience highly preferred

- Possesses strong interpersonal and communication skills

- Analytical, with the ability to efficiently analyze and interpret large amounts of information

- Demonstrates a commitment to Patterson's values and professionalism through appropriate conduct at all times

 
location: Greeley, Colorado
job type: Permanent
salary: $33,280 - 37,440 per year
work hours: 8 to 5
education: No Degree Required
experience: 0 Years
 
responsibilities:
Overview

Contract Administrator will be responsible for obtaining and preparing documents to complete equipment finance contracts as well as act in a supporting role to sales personnel. This position will monitor customer accounts and track equipment orders and invoices in order to maintain and update files for the processing of each loan, building and enhancing the customer experience. This role requires constant communication with the shared service team and sales personnel, including Branch Managers, Territory Representatives and Equipment Specialists in addition to customers in order to effectively and accurately finalize contracts within the required time guidelines. The Contract Specialist will be required to resolve issues and disputes regarding invoices and contract terms. The Contract Specialist will report directly to the Credit Manager.

Responsibilities

- Ensure that financing approval letters are saved to the appropriate shared drive, correctly interpret content of letter and properly transfer information to master database

- Assist in submission of customer credit applications

- Stay up to date with current equipment promotions and applicable contract templates

- Determine sales personnel responsible for equipment purchase per contract approval

- Collaborate with sales team and Collection Specialists to ensure all items purchased under equipment finance contract are properly coded and entered into customer accounts

- Inform sales personnel of approval/contract status at each stage of the financing process

- Provide transitional support to sales team by explaining the finance and contract creation process & by setting expectations for sales team at each stage of process.

- Advise sales team on the best way to move forward with delayed equipment contracts based on the reason for delay

- Verify Sales personnel responsible for each contract to assist in tracking of sales

- Monitor finance contract approvals to ensure completion within 90 day approval/processing time guideline

- Request and obtain necessary extensions for contract approvals that require an exception to the 90 day approval processing time

- Initiate change of contract terms and/or request additional contract for customer as needed

- Compile invoices associated with equipment finance contract and enter into the contract template with correct terms

- Submit invoices for UCC filing in timely manner in order to secure rights to assets

- Stamp invoices included in equipment finance contract with "Schedule A" to designate asset and level of depreciation

- Maintain master spreadsheet to track all contracts from approval to funding

- Keep list of all customers utilizing supply agreement and other promotional items

- Establish rapport with branches and other Patterson teams, build effective relationships

- Ensure that all activities are performed in the most efficient and effective manner possible

- Discuss equipment finance contract terms, payment schedule and any other questions or concerns with customers

 
qualifications:
Qualifications

- 1-2 years of experience in contract/document processing

- Business Associates Degree preferred

- Detail oriented and self-starting ability with exceptional organizational and problem solving skills

- Proficiency in Excel

- SAP/ERP experience highly preferred

- Possesses strong interpersonal and communication skills

- Analytical, with the ability to efficiently analyze and interpret large amounts of information

- Demonstrates a commitment to Patterson's values and professionalism through appropriate conduct at all times

 
skills: Excel
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

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