Administrative Document Support Specialist

  • location: Seattle, WA
  • type: Contract
  • salary: $20 per hour
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job description

Administrative Document Support Specialist

job summary:
This position is for an entry-level support staff in Reinsurance Contract Services, who works on routine tasks or follows standard procedures under close supervision. This position supports the Contracts Analysts and Associates by transmitting, tracking and collecting contract documents from Markets and responding to basic inquiries.

Supports the Contract Analysts and Associates by transmitting, tracking and collecting contract documents from Markets, responding to basic inquiries, ensuring accuracy and timeliness.

Under full or partial supervision, perform all or some of the following core job functions:

  1. Review, package and transmit contract documents to Markets according to procedure, upon instructions from Contract Analyst/Associate.
  2. Collect signed contract documents from Markets, following-up by phone, e-mail, letter, etc., until all executed documents have been received.
  3. Input contract status data on the document tracking system as required.
  4. Provide status reports according to procedure and upon request, and escalate unsigned documentation in a timely manner as required.
  5. Scan/upload and name all contract documents as received from Markets, Clients and/or Analysts/Associates and transmit completed signatures.
  6. Utilize Dashboard and/other legacy tracking tools to manage contract performance.
 
location: Seattle, Washington
job type: Contract
work hours: 8 to 5
education: No Degree Required
experience: 1 Years
 
responsibilities:
This position is for an entry-level support staff in Reinsurance Contract Services, who works on routine tasks or follows standard procedures under close supervision. This position supports the Contracts Analysts and Associates by transmitting, tracking and collecting contract documents from Markets and responding to basic inquiries.

Supports the Contract Analysts and Associates by transmitting, tracking and collecting contract documents from Markets, responding to basic inquiries, ensuring accuracy and timeliness.

Under full or partial supervision, perform all or some of the following core job functions:

  1. Review, package and transmit contract documents to Markets according to procedure, upon instructions from Contract Analyst/Associate.
  2. Collect signed contract documents from Markets, following-up by phone, e-mail, letter, etc., until all executed documents have been received.
  3. Input contract status data on the document tracking system as required.
  4. Provide status reports according to procedure and upon request, and escalate unsigned documentation in a timely manner as required.
  5. Scan/upload and name all contract documents as received from Markets, Clients and/or Analysts/Associates and transmit completed signatures.
  6. Utilize Dashboard and/other legacy tracking tools to manage contract performance.
 
qualifications:
This position is for an entry-level support staff in Reinsurance Contract Services, who works on routine tasks or follows standard procedures under close supervision. This position supports the Contracts Analysts and Associates by transmitting, tracking and collecting contract documents from Markets and responding to basic inquiries.

Supports the Contract Analysts and Associates by transmitting, tracking and collecting contract documents from Markets, responding to basic inquiries, ensuring accuracy and timeliness.

Under full or partial supervision, perform all or some of the following core job functions:

  1. Review, package and transmit contract documents to Markets according to procedure, upon instructions from Contract Analyst/Associate.
  2. Collect signed contract documents from Markets, following-up by phone, e-mail, letter, etc., until all executed documents have been received.
  3. Input contract status data on the document tracking system as required.
  4. Provide status reports according to procedure and upon request, and escalate unsigned documentation in a timely manner as required.
  5. Scan/upload and name all contract documents as received from Markets, Clients and/or Analysts/Associates and transmit completed signatures.
  6. Utilize Dashboard and/other legacy tracking tools to manage contract performance.
 
skills: Customer Service
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

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