AP Specialist

  • location: San Mateo, CA
  • type: Contract
  • salary: $20 - $25 per hour
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job description

AP Specialist

job summary:
AP Specialist

Manufacturing company seeking an AP Specialist for a Contract to Hire position. AP Specialist will be reporting directly to the Controller and will be working with full cycle AP, along with Purchasing/Inventory duties.

AP Specialist Responsibilities

Accounts Payable:

  • Conduct biweekly check run: print checks, mailing and filing paid invoices;
  • Setup newly approved suppliers into accounting software and maintain existing ones;
  • Double check and match invoices with purchase orders, check miscellaneous & freight invoices for proper approval and discount and enter them into accounting software. Check and process personnel expense & travel reports;
  • Resolve invoice discrepancies with supplier regarding quantity, price, payment-term, etc.;
  • Report new 1099 suppliers to EDD and mail and file 1099-Misc. to suppliers and IRS;
  • Maintain trade and bank references. Process new/existing vendor credit application to maintain/improve Powertronix payment terms and credit limits;
  • Keep factories payment list and enter wire payments into accounting software;
  • Issue recharging bills to vendor factories, debit and enter notes to customers for RMAs or bought out components. Update and maintain related Job projects in accounting software, and maintain various paperwork for supplier and inquiries about payments, deductions, and changes;
  • Communicate with freight forwarders, shipping companies and US Customs to obtain the best possible terms and conditions;
  • Generate data, graphs regarding monthly Purchases, Late Payments, AP aging reports and other information as needed; and
  • Participate in month end closing, generate and check month end reports.
Purchasing, Jobs Allocation and Component Inventory

  • Manage and book inventory movements and allocations in various work centers; documents/ resolve discrepancies and update quantity as needed;
  • Work closely with Logistics and Warehouse coordinators to ensure accurate inventory and management, and monitor preparedness for receiving incoming shipments;;
  • Manage Air/Ocean weekly inventory receipts & GRNs along with copper and steel costs;
  • Monitor job opening, job issues and job receipts for orders manufactured in the factories, contract manufacturers and in-house assemblies;
  • Communicate, enforce and support quality engineer in issuing and resolving corrective actions to suppliers for not meeting Powertronix requested quantity, delivery method, level of quality and delivery time
Requirements

- at least 3 years of AP experience

- Purchasing/Inventory experience preferred

 
location: San Mateo, California
job type: Contract
salary: $20 - 25 per hour
work hours: 9 to 6
education: High School
experience: 3 Years
 
responsibilities:
Accounts Payable:

  • Conduct biweekly check run: print checks, mailing and filing paid invoices;
  • Setup newly approved suppliers into accounting software and maintain existing ones;
  • Double check and match invoices with purchase orders, check miscellaneous & freight invoices for proper approval and discount and enter them into accounting software. Check and process personnel expense & travel reports;
  • Resolve invoice discrepancies with supplier regarding quantity, price, payment-term, etc.;
  • Report new 1099 suppliers to EDD and mail and file 1099-Misc. to suppliers and IRS;
  • Maintain trade and bank references. Process new/existing vendor credit application to maintain/improve Powertronix payment terms and credit limits;
  • Keep factories payment list and enter wire payments into accounting software;
  • Issue recharging bills to vendor factories, debit and enter notes to customers for RMAs or bought out components. Update and maintain related Job projects in accounting software, and maintain various paperwork for supplier and inquiries about payments, deductions, and changes;
  • Communicate with freight forwarders, shipping companies and US Customs to obtain the best possible terms and conditions;
  • Generate data, graphs regarding monthly Purchases, Late Payments, AP aging reports and other information as needed; and
  • Participate in month end closing, generate and check month end reports.
Purchasing, Jobs Allocation and Component Inventory

  • Manage and book inventory movements and allocations in various work centers; documents/ resolve discrepancies and update quantity as needed;
  • Work closely with Logistics and Warehouse coordinators to ensure accurate inventory and management, and monitor preparedness for receiving incoming shipments;;
  • Manage Air/Ocean weekly inventory receipts & GRNs along with copper and steel costs;
  • Monitor job opening, job issues and job receipts for orders manufactured in the factories, contract manufacturers and in-house assemblies;
  • Communicate, enforce and support quality engineer in issuing and resolving corrective actions to suppliers for not meeting Powertronix requested quantity, delivery method, level of quality and delivery time
 
qualifications:
Requirements

- at least 3 years of AP experience

- Purchasing/Inventory experience preferred

 
skills: AP
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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