Intellectual Property Docketing Specialist

  • location: Menlo Park, CA
  • type: Permanent
  • salary: $60,000 - $82,000 per year
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job description

Intellectual Property Docketing Specialist

job summary:
Our client's Silicon Valley office is seeking an Intellectual Property Docketing Specialist for the IP Prosecution, Transactions and Strategy Practice Area. The Intellectual Property Docketing Specialist maintains accurate record-keeping in the docketing database.

location: Menlo Park, California
job type: Permanent
salary: $60,000 - 82,000 per year
work hours: 8 to 5
education: No Degree Required
experience: 3 Years
  • Audit, enter and update filing due dates and reminders in the docketing database
  • Receive and review incoming foreign correspondence and docket accordingly
  • Process incoming PCT correspondence
  • Maintain and clear electronic daily dockets in database
  • Review Patent and Trademark Office (PTO) electronic filing system (EFS) and Trademark Electronic Application System (TEAS) receipts and process updates in the docketing database
  • Prepare and distribute reports for upcoming filing deadlines
  • Verify matter statuses from the US Patent Office
  • Download patent office correspondences and distribute to docketing specialists
  • Handle routine research of rules and resolve docketing issues
  • Cross-check filing date entries from peers to confirm database accuracy
  • Provide back-up support for other offices as needed
Job Requirements:

  • Bachelor's Degree preferred but not required
  • Minimum of 5 year of experience in computerized docket databases
  • International patent knowledge required
  • Familiarity with federal, state, and local Intellectual Property laws and regulations
  • Knowledge of docketing software
  • High degree of accuracy and attention to detail
  • Ability to learn new concepts and skills quickly
  • Ability to work under tight deadlines and prioritize responsibilities
  • Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
  • Strong written and verbal communication skills
  • Strong organizational and problem solving skills
  • Ability to work effectively in a fast-paced environment
  • Ability to handle and maintain confidential information\
For immediate and confidential information, please reach out to Ryan Gersovitz at with a resume.

skills: MS Office
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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