Accounts Payable Manager

  • location: Fort Lauderdale, FL
  • type: Permanent
  • salary: $60,000 - $70,000 per year
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job description

Accounts Payable Manager

job summary:
Great company - great team - great benefits!!!! This company has it all including work-life balance!

The person appointed will have overall responsibility for setting up and maintaining appropriate procurement/approval and accounts payable systems; overseeing the processing of the staff reimbursement claims and vendor invoices and payments in relation to the running cost of the company, and ensuring these are processed in an orderly and timely manner. They will oversee and support the other members of the Accounts Payable / Expense Reimbursement Team. The person must have the necessary skills to be able to cross train in all the roles required of the team, so they are in a position to cover where required and as part of their further development within the department.

location: Fort Lauderdale, Florida
job type: Permanent
salary: $60,000 - 70,000 per year
work hours: 8 to 5
education: No Degree Required
experience: 3 Years
Key responsibilities and deliverables

  • Review and/or establish procurement and approval systems for the various types of 3rd party vendor payments
  • Manage staff to ensure the complete and timely processing of reimbursement claims and vendor invoices
  • Review of staff's output to ensure accuracy of payments and expense coding
  • Responsibility for ensuring compliance with US tax withholding and other regulations (including but not limited to annual 1099 filing, W9 and W8 forms, sales & use tax)
  • Reviewing and reconciling vendor statements and following up with the vendor to ensure invoices are identified and paid in a timely manner
  • Reviewing checks or wire transfers and obtaining the necessary signatures and/or approvals
  • Liaising with staff in relation to personal payments made on their behalf and repayment of outstanding balances
  • Liaising with Billing team in relation to disbursement inquiries and back-up requests
  • Assisting with the Amex billing process, including reconciliation of travel and payable card accounts
  • Assisting with month-end close process, as it relates to Accounts Payable and client disbursement costs (e.g. aging analysis and ledger reconciliations)
  • Assisting with upcoming systems implementations, as it affects the Accounts Payable function
  • Provide support to team where necessary
  • General ad-hoc duties as assigned

  • College degree with an Accounting focus (BA or AAS and an accounting certificate)
  • At least 2 years previous experience in an accounts payable/expense reimbursement role
  • Previous supervisory experience a plus
  • Good understanding and experience of US withholding tax rules and documentation/filing requirements
  • Intermediate knowledge of Excel
  • PC literate, with experience of Microsoft packages such as Outlook and Word
  • Strong attention to detail and the ability to review the work of others for accuracy and quality
  • Organized and able to meet tight deadlines
  • Excellent communication skills, written and oral, as the role requires you to liaise at all levels
  • A flexible and adaptable team player
  • Positive approach and the ability to remain calm when under pressure
  • Ability to prioritize daily workload and use own initiative
skills: General Ledger, Accounts Payable, Month-End Close, A/P Processing, A/P Supv/Mgmt Responsibility, A/R Supv/Mgmt Responsibility, 1099s, A/P Review
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

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