Executive Assistant

  • location: Mountain View, CA
  • type: Contract
  • salary: $35 per hour
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job description

Executive Assistant

job summary:




Position Description

We are looking for an Admin to help manage our day-to-day operations including the certification process, communications, and Partner support.

RESPONSIBILITIES

  • Support team and partner activities
  • Perform an extensive array of administrative tasks (upkeep spreadsheets, schedule meetings, plan internal and external events, respond on partner inquiries)
  • Manage Partner Certifications (schedule interviews, oversee a vendor team)
  • Assist with partner relationship management
  • Manage projects such as improving existing operations and defining new processes
  • Draft presentation decks and internal and external communications
MINIMUM QUALIFICATIONS

  • BA/BS degree with 2-3 years of administrative support experience in a fast paced, high-tech environment
  • Expertise in administrative tools and processes including Google Sheets, Docs, Calendar, GMail, etc
  • Demonstrate traits and attributes of a project manager: organised and detail oriented - Great communication skills over email and in-person
  • Strong problem solving ability and able to navigate ambiguity with limited guidance
  • Knowledge of process, project, and program management practices such as project planning, timeline estimation, issue tracking, meeting facilitation, and process documentation
PREFERRED QUALIFICATIONS

  • Experience with director-level or equivalent support
  • Experience in the Marketing industry
  • Experience serving as a project lead from conception to completion and requiring minimal guidance from higher level leads
  • Interest and experience in using technology to improve work efficiency.
Skill/Experience/Education

Communication Skills, Project Management, BA/BS Degree, Google Suite Experience (Sheets, Docs, GMail, Calendar), Comfortable with Ambiguity, Organized, Detail-Oriented



 
location: Mountain View, California
job type: Contract
work hours: 8 to 5
education: Unknown
experience: 2 Years
 
responsibilities:
Project Overview:

  • As an Administrative Partner, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward.
  • You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise.
  • You move quickly with the changing environment and are up to date with the latest products and services.
  • You also use that knowledge to strategically support your team's projects.
  • In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.
Overall Responsibilities:

  • Perform an extensive array of administrative tasks (manage calendars, book travel, and schedule facilities and equipment).
  • Coordinate duties for multiple offices.
  • Build efficiency and effective responsiveness into existing operations, and help define new operational strategies.
  • Serve as a technical lead for and manager of small projects.
Top 3 Daily Responsibilities:

  • Perform an extensive array of administrative tasks (manage calendars, book travel, and schedule facilities and equipment).
  • Coordinate duties for multiple offices.
  • Build efficiency and effective responsiveness into existing operations, and help define new operational strategies.
  • Serve as a technical lead for and manager of small projects.
 
qualifications:
Project Overview:

  • As an Administrative Partner, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward.
  • You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise.
  • You move quickly with the changing environment and are up to date with the latest products and services.
  • You also use that knowledge to strategically support your team's projects.
  • In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.
Overall Responsibilities:

  • Perform an extensive array of administrative tasks (manage calendars, book travel, and schedule facilities and equipment).
  • Coordinate duties for multiple offices.
  • Build efficiency and effective responsiveness into existing operations, and help define new operational strategies.
  • Serve as a technical lead for and manager of small projects.
Top 3 Daily Responsibilities:

  • Perform an extensive array of administrative tasks (manage calendars, book travel, and schedule facilities and equipment).
  • Coordinate duties for multiple offices.
  • Build efficiency and effective responsiveness into existing operations, and help define new operational strategies.
  • Serve as a technical lead for and manager of small projects.
 
skills: Customer Service
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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