Accounts Payable Specialist

  • location: Richmond, CA
  • type: Permanent
  • salary: $65,000 - $75,000 per year
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job description

Accounts Payable Specialist

job summary:
This East Bay organization is experiencing rapid growth and is in development on several new sites. They are seeking a sharp and detailed Accounts Payable Professional (open to a Specialist or Lead) to be the go-to person for full-cycle AP processes. Offering top of the market compensation and fantastic work/life balance.

 
location: Richmond, California
job type: Permanent
salary: $65,000 - 75,000 per year
work hours: 8 to 5
education: Bachelor's degree
experience: 4 Years
 
responsibilities:
Accounts payable operations

  • Review invoices, payment requests and supporting documents to ensure cost centers and proper approvals are obtained
  • Ensure payments are timely and accurate, and comply with internal controls, policies and procedures
  • Identifies and resolves problems and inconsistencies and suggests appropriate corrective procedures
  • In charge of vendor set up and management, track vendors for W-9 and manage annual 1099 filing
  • Preform weekly check run, set up ACH and wire payments
  • Communicates and coordinates accounting policies, practices, and procedures with department and company managers and officials, vendors, reporting agencies, clients, customers, and the public
  • Answer inquiries from internal and external customers to assist with invoice/payment issues
  • Develop, publish and follow AP process calendar/schedule
  • Maintain and update AP forms
  • Perform monthly accounts payable close and run reports in Intacct as needed
  • Analyze operating expenses including monthly reoccurring payments
  • Conduct various month end reconciliations and accruals
  • Provide supporting documentation for audits
  • Assist other areas of finance personnel as necessary
  • Support and serve as back-up to the Accounts Receivable Specialist
  • Other duties may be assigned
Concur Administration

  • Reconcile and pay monthly company credit card statements, review receipts and ensure transactions are coded appropriately
  • Review and audit all employee expense reports, reconcile with receipts and send out monthly reminders
  • Manage monthly Concur expenses loading to GL system
  • Run reports in Concur as needed
  • Maintain, update and enforce company credit cardholder agreements and renew annually
  • Conduct Concur user training
 
qualifications:
  • Associate degree with emphasis in finance or accounting required. Bachelor's degree preferred
  • 4+ years accounting/AP experience
  • Experience working with Intacct, Salesforce, Concur a plus
Other Qualifications

  • Ability to learn accounting software as needed
  • Great attention to detail and organizational skills
  • Ability to work independently and within a team
  • Excellent written and verbal communication skills
  • Ability to prioritize, time management and multi-task duties and projects in fast-paced environment
  • Proficient with Microsoft Office (Excel and Word are required)
For immediate and confidential consideration, contact me directly at jonathan.greeley@randstadusa.com.

 
skills: A/P Processing
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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