Administrative Assistant

  • location: Tampa, FL
  • type: Contract
  • salary: $22.53 per hour
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job description

Administrative Assistant

job summary:
Why work for Randstad? We have been consistently recognized as one of the "Best Places to Work" - and with good reason. We're a company of experts with a clear dedication to those we serve. We take the time to build relationships with clients and candidates so we can truly understand what they need - and how we can help them succeed. Our people drive our business.

JOB SUMMARY

  • Provides administrative support to multiple Directors/Managers within a department or a Vice President with small people mgmt scope.
  • Performs routine administrative functions such as drafting correspondence ,scheduling appointments.
  • organizing and maintaining paper/electronic documents. arranging travel,coordinating meetings and greeting internal/external constituencies.
  • May perform project work by conducting research, updating social media/websites and preparation of briefing charts and other presentation materials.
ESSENTIAL FUNCTIONS

  • Manages a calendar for multiple Directors/Managers or Vice President.
  • Schedules and cancels meetings and revises calendar(s) based on priority and important changes.
  • Coordinates travel arrangements and prepares expense reports.
  • Produces formats and edits correspondence and documents.
  • Creates and maintains necessary tracking/coordination of spreadsheets and administers department programs.
  • Assists with the creation of presentation materials and briefing documents.
  • Schedules department events. conference facilities, weekly/month department meetings and plans and negotiates food and site locations where necessary.
  • Takes meeting minutes.
  • Organizes and distributes hard copy mail and email/phone distribution lists.
  • Organizes and distributes department reports and/or materials.
  • Receives and processes bill payments.
  • Researches. prices and purchases office supplies.
  • Oversees and manages department payroll.
  • Performs special projects as assigned.
  • Additional Position Responsibilities - Optional
MINIMUM QUALIFICATIONS

  • A High School or GED Required
  • An Associate's Degree in a related field Preferred
Work Experience

  • 1+ year of experience in as an administrative assistant/office coordinator supporting an executive or a large department in a face paced and/or growing organization Required
  • Other Working knowledge of the healthcare industry preferred Preferred
Licenses and Certifications

  • Other None
Skills

  • Knowledge of healthcare delivery Strong interpersonal and communication skills Intermediate
  • Demonstrated interpersonal/verbal communication skills Ability to interface with personnel at all levels Intermediate
  • Ability to drive multiple projects Ability to effectively manage/coordinate simultaneous projects; ability to be flexible and multi-task Intermediate
  • Demonstrated organizational skills Strong organizational skills and the ability to meet strict deadlines Intermediate
  • Demonstrated time management and priority setting skills Demonstrated ability to deal with confidential information Intermediate
  • Demonstrated ability to deal with confidential information Strong attention to detail Intermediate
  • Ability to work as part of a team Ability to work as part of team and with other administrative assistants Intermediate
  • Other Ability to be flexible and multi-task Intermediate
  • Other Strong attention to detail Intermediate
  • Other Solid knowledge of office management (answering phones. setting up files. record keeping etc) Intermediate
  • Other Strong typing skills Intermediate
Technology

  • Microsoft Outlook Proficient in Microsoft Office such as Word.
  • Excel, PowerPoint, Visio and Outlook Intermediate Required
  • Microsoft PowerPoint Proficient utilizing fax machines,copy machines , conference phones, audio/visual equipment etc Intermediate Required
  • Microsoft Excel Intermediate Required
  • Microsoft Word Intermediate Required
  • Microsoft Visio Intermediate Required
  • Other Ability to type at least 50-60 words a minute Intermediate Required
  • Other Proficient utilizing fax machines, copy machines, conference phones, audio/visual equipment etc.
  • Advanced Required
 
location: Tampa, Florida
job type: Contract
work hours: 8 to 5
education: Bachelor's degree
experience: 1 Years
 
responsibilities:
  • Manages a calendar for multiple Directors/Managers or Vice President.
  • Schedules and cancels meetings and revises calendar(s) based on priority and important changes.
  • Coordinates travel arrangements and prepares expense reports.
  • Produces formats and edits correspondence and documents.
  • Creates and maintains necessary tracking/coordination of spreadsheets and administers department programs.
  • Assists with the creation of presentation materials and briefing documents.
  • Schedules department events. conference facilities, weekly/month department meetings and plans and negotiates food and site locations where necessary.
  • Takes meeting minutes.
  • Organizes and distributes hard copy mail and email/phone distribution lists.
  • Organizes and distributes department reports and/or materials.
  • Receives and processes bill payments.
  • Researches. prices and purchases office supplies.
  • Oversees and manages department payroll.
  • Performs special projects as assigned.
  • Additional Position Responsibilities - Optional
 
qualifications:
MINIMUM QUALIFICATIONS ---- Education ---- State the minimum required for the job ---- Education Level Education Details Required/Preferred

  • A High School or GED Required
  • An Associate's Degree in a related field Preferred
Work Experience ---- State the minimum required for the job ---- Experience Level Experience Details Required/Preferred

  • 1+ year of experience in as an administrative assistant/office coordinator supporting an executive or a large department in a face paced and/or growing organization Required
  • Other Working knowledge of the healthcare industry preferred Preferred
Licenses and Certifications ---- List professional licenses and certifications associated with this job ---- Licenses/Certifications Other Licenses/Certifications Required/Preferred

  • Other None
Skills ---- State the minimum required for the job ---- Skill Sets Other Skills Proficiency

  • Knowledge of healthcare delivery Strong interpersonal and communication skills Intermediate
  • Demonstrated interpersonal/verbal communication skills Ability to interface with personnel at all levels Intermediate
  • Ability to drive multiple projects Ability to effectively manage/coordinate simultaneous projects; ability to be flexible and multi-task Intermediate
  • Demonstrated organizational skills Strong organizational skills and the ability to meet strict deadlines Intermediate
  • Demonstrated time management and priority setting skills Demonstrated ability to deal with confidential information Intermediate
  • Demonstrated ability to deal with confidential information Strong attention to detail Intermediate
  • Ability to work as part of a team Ability to work as part of team and with other administrative assistants Intermediate
  • Other Ability to be flexible and multi-task Intermediate
  • Other Strong attention to detail Intermediate
  • Other Solid knowledge of office management (answering phones. setting up files. record keeping etc) Intermediate
  • Other Strong typing skills Intermediate
 
skills: Other:
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

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