Event Coordinator

  • location: Sunnyvale, CA
  • type: Contract
  • salary: $31.66 per hour
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job description

Event Coordinator

job summary:
Position Description Overall Responsibilities:

- Schedule Company Cloud Onboarding and SME Academy classes, working with room reservations team

- Source facilitators and presenters for global classes

- Monitor auto-enrollment communications and exception process

- Report metrics (attendance, surveys) to Program Managers & L&E leaders

- Provide in-session assistance as needed

- Manage weekly tech enablement webinar sessions

Top 3 Daily Responsibilities:

- Manage logistics for on-site and webinar trainings - Provide rolling updates to training calendar (room requests, facilitator and presenter scheduling, and mapping attendee numbers to locations)

- Monitor and respond to incoming requests that come through our enablement alias

- Status updates to Program Managers and Regional Leads

Skill/Experience/Education

Mandatory

  • Associate of Arts or equivalent work experience.
  • Event/Training planning/coordination experience (3 years or more) is a MUST.
  • Excellent attention to detail.
  • Strong communication skills, both written and verbal
Desired

  • Project or Event Management Certification
Skill Matrix



Skill Name

Level (1-5, 5 being the highest)

1 2 3 4 5

Years

Mandatory(Yes/No)

Description





Training coordination

4

4-5 Years

Yes

Ownership and management of logistics - room reservations, attendee-facilitator-presenter invitation/confirmation/change requests, schedule planning and updates





Metrics collection and reporting

4

0-3 Years

Yes

Collecting, compiling, and reporting of attendance and feedback metrics. Alerting of anomalies and highs/lows





Communication skills

5

4-5 Years

Yes

Demonstrated ability to communicate clearly and concisely, both verbally and in writing



Prescreen Question(s)

What about this role piqued your interest? *

Describe a time you were coordinating an event and something went wrong. How did you resolve the situation? What would you do differently in the future? * *

Tell me about a time you worked on tight timelines with multiple stakeholders. What was the situation and how did you respond? *

 
location: Sunnyvale, California
job type: Contract
work hours: 8 to 5
education: Bachelor's degree
experience: 3 Years
 
responsibilities:
Position Description Overall Responsibilities:

- Schedule Company Cloud Onboarding and SME Academy classes, working with room reservations team

- Source facilitators and presenters for global classes

- Monitor auto-enrollment communications and exception process

- Report metrics (attendance, surveys) to Program Managers & L&E leaders

- Provide in-session assistance as needed

- Manage weekly tech enablement webinar sessions

Top 3 Daily Responsibilities:

- Manage logistics for on-site and webinar trainings - Provide rolling updates to training calendar (room requests, facilitator and presenter scheduling, and mapping attendee numbers to locations)

- Monitor and respond to incoming requests that come through our enablement alias

- Status updates to Program Managers and Regional Leads

 
qualifications:
Skill/Experience/Education

Mandatory

  • Associate of Arts or equivalent work experience.
  • Event/Training planning/coordination experience (3 years or more) is a MUST.
  • Excellent attention to detail.
  • Strong communication skills, both written and verbal
Desired

  • Project or Event Management Certification
Skill Matrix



Skill Name

Level (1-5, 5 being the highest)

1 2 3 4 5

Years

Mandatory(Yes/No)

Description





Training coordination

4

4-5 Years

Yes

Ownership and management of logistics - room reservations, attendee-facilitator-presenter invitation/confirmation/change requests, schedule planning and updates





Metrics collection and reporting

4

0-3 Years

Yes

Collecting, compiling, and reporting of attendance and feedback metrics. Alerting of anomalies and highs/lows





Communication skills

5

4-5 Years

Yes

Demonstrated ability to communicate clearly and concisely, both verbally and in writing



Prescreen Question(s)

What about this role piqued your interest? *

Describe a time you were coordinating an event and something went wrong. How did you resolve the situation? What would you do differently in the future? * *

Tell me about a time you worked on tight timelines with multiple stakeholders. What was the situation and how did you respond? *

?

 
skills: Other
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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