Senior Project Accountant

  • location: San Jose, CA
  • type: Permanent
  • salary: $80,000 - $90,000 per year
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job description

Senior Project Accountant

job summary:
Well established, global design, architecture, and planning firm is hiring for a Senior Project Accountant for one of their Bay Area offices due to growth. This person would report into the Accounting Director and be responsible for project set-up, planning and reporting, project accounting and invoicing, collections, and audit support.

The ideal candidate will have at least 5 years of project accounting experience in an engineering environment. Must have knowledge of Deltek Vision or an equivalent project accounting ERP system. They will have a strong understanding of financial concepts, analytical skills, and business communication.

Please apply to posting directly and a recruiter will reach out to qualified candidates.

 
location: San Jose, California
job type: Permanent
salary: $80,000 - 90,000 per year
work hours: 8 to 5
education: Bachelor's degree
experience: 5 Years
 
responsibilities:


RESPONSIBILITIES

Project Set-up

  • Obtain Project Set-up form from PMs and/or PICs
  • Set up and maintain project records in the firm's accounting system
  • Set up consultant budgets in Deltek Vision
  • Review contracts to validate fees and work breakdown structure (WBS)
Planning Support and Reporting

  • Project Planning

    • Provide on-going training on the set-up and utilization of the project planning tools o Work with PMs to ensure project plans are set-up in Deltek and maintained monthly o Work with PMs to ensure the backlog is updated monthly
Project Accounting and Invoicing

  • Project Accounting

    • Project revenue generation
    • Monitor and analyze project fees to ensure proper revenue recognition
    • Review and approve consultant payables, prior to entry in Vision
    • Consultant payment calculation
    • Communicate with consultants and PMs to provide payment status and to resolve any billing issues
    • In collaboration with PM, work with Contracts Administrator to resolve consultant contract issues

  • Ensure that consultant invoices and payments are in accordance with consultant contract
  • Follow up on pending Prime contracts and Additional Services Authorizations, to ensure prompt execution
  • Work in collaboration with PM to maintain organized project contracts files folder
  • Invoicing

    • Distribute draft invoices to PM for review
    • Generate final invoices in client's required format, with required internal signatures
Collections

  • Update collections projections with anticipated timeframe of collections
  • Interface with clients' accounting team to stay abreast of payment status of aged A/R
  • Work in collaboration with PM to resolve any client invoice disputes
  • Maintain AR Hotlist report to track and explain any delinquent AR balances
  • Attend monthly project review meetings with PMs to discuss any outstanding collections issues
Audit Support

  • Accounts Receivable reporting and maintain notes on status. Perform Accounts Receivable reconciliation monthly
  • Ensures project revenue is accurate
  • Ensure consultant WIP is accurate and work with PMs to make any corrections or adjustments
  • Engage in WIP review with Accounting team, at the close of each month
SKILL, KNOWLEDGE, EDUCATION AND EXPERIENCE:

  • Minimum of eight (8) years of project accounting experience
  • Bachelor's degree in business-related field
  • Knowledge of Deltek Vision or equivalent project accounting ERP system
  • Strong knowledge of financial concepts, practices and procedures in the A/E industry
  • Excellent business communication, organization and analytical skills
  • Intermediate-to-advanced proficiency in MS Excel (including VLookups and pivot tables)
  • Comprehensive understanding of standard commercial terms (i.e., hourly NTE, cost plus, lump sum, etc.)
  • Works well with others under deadlines and responds to changes in priorities
 
qualifications:
SKILL, KNOWLEDGE, EDUCATION AND EXPERIENCE:

  • Minimum of eight (8) years of project accounting experience
  • Bachelor's degree in business-related field
  • Knowledge of Deltek Vision or equivalent project accounting ERP system
  • Strong knowledge of financial concepts, practices and procedures in the A/E industry
  • Excellent business communication, organization and analytical skills
  • Intermediate-to-advanced proficiency in MS Excel (including VLookups and pivot tables)
  • Comprehensive understanding of standard commercial terms (i.e., hourly NTE, cost plus, lump sum, etc.)
  • Works well with others under deadlines and responds to changes in priorities
 
skills: Project Accounting
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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