Construction Billing Manager

  • location: Pompano Beach, FL
  • type: Permanent
  • salary: $65,000 - $75,000 per year
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job description

Construction Billing Manager

job summary:
The Billing Manager oversees the overall billing and accounts receivable functions at the company. This role ensures collaboration between all departments for the purpose of efficiency and consistency in the billing processes including receipt and delivery of materials; project cost updates; and change order billing practices.

location: Pompano Beach, Florida
job type: Permanent
salary: $65,000 - 75,000 per year
work hours: 9 to 5
education: Bachelor's degree
experience: 7 Years
The Billing Manager will be responsible for all areas related to processing invoicing and Pay Applications, including the mentoring, administering and training of billing staff.

Responsibilities include:

- Daily administration of the invoicing and billing process and staff

- Ensure accurate and timely month-end, quarter-end, and year-end billing and project accounting processing

- Billing - Pay apps / Draw - on time by EOM, follow up from previous month

- Input Billing for all job deliveries and installs within 2 business days of delivery of product

- Ensure proper billing and collection of all Sales & Use Tax per project

- Receipt and process all Remote Deposits and Credit Card Payments

- Approve and process all Installation invoices for Division 10

- Coordinate with Logistics Manager and project managers to bill timely and track payment for all Change Orders

- Transfer product between "Active" status and "Storage" status and invoice customers

- Enter project Change Orders as needed and requested by Project Managers

- Coordinate with Logistics Manager and project managers to process and input all Customer and Supplier Returns

- Troubleshoot project accounting questions from staff

- Pursue collection with customers' accounting departments and advise project managers of any delays in collection

- Coordinate with project managers and contract & compliance administrator to successfully collect all accounts receivable

- Close project in Comsense upon receipt of final payment

Goals and Objectives:

Monthly: Close of all Billing within 7 business days

Collections: 90% within 60 days

Billing: Within 48 hours of delivery

Training: Have team cross trained and a backup for each team member by end of Q1


- Excellent verbal and written communication skills.

- Excellent organizational and analytical skills

- Attention to detail

- Positive Attitude

- Ability to collaborate and work well with others

- Finance / Accounting Degree or 7+ years' experience in accounting

- Minimum of 3 years' experience in industry or related industry preferable (with some management experience in similar or related position)

- General understanding of distribution businesses and project management billing

- Advanced knowledge of Microsoft Excel and general Accounting software

skills: Invoices, AR Billing
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

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