Administrative/Accounting Assistant

  • location: Fairfax, VA
  • type: Contract
  • salary: $18 - $27 per hour
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job description

Administrative/Accounting Assistant

job summary:
Job Duties:

Administrative Functions:

Answer phones, maintain building/tenant files (hard & electronic), manage email, reserve meeting rooms as needed, send mail (overnight, certified). Make calls, prepare letters, send emails. Arrange conference calls. Obtain, review and track Certificates of Insurance (tenant & vendor). Obtain W9's. Prepare contracts for services, follow up as needed to complete the process. Read sections of leases as necessary.

Bookkeeping Functions:

Process invoices (Nexus), research and verify invoices as necessary. Track accounts receivable (rents, payments for other services), create tenant invoices

for special services. Assist with monthly financial reports (compile reports from Yardi and format), prepare variance comments for differences between budget and actual amounts. Convert to pdf and assemble. Review General Ledger and prepare monthly accruals to close out the month. Assist with annual budget preparation (contact vendors, obtain info from engineers, enter data). Compile accompanying reports.

Tenant Relations

Prepare informative notices to tenants, Assemble Welcome package for new tenants, Respond timely to tenant requests, Refer to leases

 
location: Fairfax, Virginia
job type: Contract
salary: $18 - 27 per hour
work hours: 8 to 5
education: High School
experience: 2 Years
 
responsibilities:
Job Duties:

Administrative Functions:

Answer phones, maintain building/tenant files (hard & electronic), manage email, reserve meeting rooms as needed, send mail (overnight, certified). Make calls, prepare letters, send emails. Arrange conference calls. Obtain, review and track Certificates of Insurance (tenant & vendor). Obtain W9's. Prepare contracts for services, follow up as needed to complete the process. Read sections of leases as necessary.

Bookkeeping Functions:

Process invoices (Nexus), research and verify invoices as necessary. Track accounts receivable (rents, payments for other services), create tenant invoices

for special services. Assist with monthly financial reports (compile reports from Yardi and format), prepare variance comments for differences between budget and actual amounts. Convert to pdf and assemble. Review General Ledger and prepare monthly accruals to close out the month. Assist with annual budget preparation (contact vendors, obtain info from engineers, enter data). Compile accompanying reports.

Tenant Relations

Prepare informative notices to tenants, Assemble Welcome package for new tenants, Respond timely to tenant requests, Refer to leases

 
qualifications:
Job Duties:

Administrative Functions:

Answer phones, maintain building/tenant files (hard & electronic), manage email, reserve meeting rooms as needed, send mail (overnight, certified). Make calls, prepare letters, send emails. Arrange conference calls. Obtain, review and track Certificates of Insurance (tenant & vendor). Obtain W9's. Prepare contracts for services, follow up as needed to complete the process. Read sections of leases as necessary.

Bookkeeping Functions:

Process invoices (Nexus), research and verify invoices as necessary. Track accounts receivable (rents, payments for other services), create tenant invoices

for special services. Assist with monthly financial reports (compile reports from Yardi and format), prepare variance comments for differences between budget and actual amounts. Convert to pdf and assemble. Review General Ledger and prepare monthly accruals to close out the month. Assist with annual budget preparation (contact vendors, obtain info from engineers, enter data). Compile accompanying reports.

Tenant Relations

Prepare informative notices to tenants, Assemble Welcome package for new tenants, Respond timely to tenant requests, Refer to leases

 
skills: Invoices
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

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