Archives Specialist

  • location: Menlo Park, CA
  • type: Contract
  • salary: $42 - $47 per hour
easy apply

job description

Archives Specialist

job summary:
Our client, a Fortune 100 technology and social media company, is looking to bring on an Assistant Archivist for a 6 month contract at their offices in Menlo Park.

The person in this role will help formalize and establish the company's Archives. This person will act as the reference contact for assets going into the Archives, as well as manage research and access requests going out of the Archives. This position reports to the Company Archivist and sits in the eDiscovery and Information Governance Legal Department.

? Experience with eDiscovery and Information Governance functions within a Legal department or organization.

? Experience working in a business/corporate archive.

location: Menlo Park, California
job type: Contract
salary: $42 - 47 per hour
work hours: 8 to 5
education: Bachelor's degree
experience: 0 Years
Job Duties:

Work with Company Archivist, Legal department, and various cross-company stakeholders in identifying, centralizing, and cataloguing historically important digital and physical objects to be committed to the Archives.

  • Act as point of contact for gathering archival objects and related metadata and contextual histories; assist with internal research and reference requests.
  • Assist with documenting and revising workflows and policy related to Archives functions, records management/schedules, and collections management (i.e. accession, loan, deaccession) as needed and according to shifts in best practices and business priorities.
  • Collect/document important biographical and historical information from team/product/event stakeholders and various internal repositories; centralize, research, verify, and curate company historical information and timelines.
  • Recommend archival storage and supply materials where necessary; monitor & replenish existing supply inventory.
  • Assist with testing and implementing new tools for inventory and collections management; import digital assets and related metadata into selected systems; barcode and re-house physical assets and track related metadata in same and/or integrated systems.
  • Provide feedback on systems functionality; assist with customizations and improvements as needed.
  • Assist with development of taxonomies and metadata schema for the Archives. Ensure metadata and taxonomies associated with collections are accurate, consistent, and updated/expanded as necessary.
Minimum Qualifications:

  • Strong organizational skills; aptitude for complex, detailed work; very comfortable with shifting priorities, direction, and deadlines.
  • Demonstrated experience in processing, cataloging, describing, preserving and managing digital and physical collections in a library and/or archives environment.
  • Reference and research experience.
  • Experience with various digital asset management and/or collections/inventory management systems.
  • Knowledge of professional archival standards, principles, concepts, and best practices.
  • Excellent written and verbal skills; ability to work independently and collaboratively.
  • MLIS degree from an ALA-accredited school or equivalent work experience.
Preferred Qualifications:

  • Experience establishing and implementing taxonomies and controlled vocabularies.
  • Experience processing art prints and 3D art objects.
skills: Consulting
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

easy apply

get jobs in your inbox.

sign up

related jobs


  • location: Fremont, CA
  • job type: Temporary
  • salary: $15.40 per hour
  • date posted: 1/14/2020

    Account Manager

  • location: San Jose, CA
  • job type: Permanent
  • date posted: 1/29/2020

    Account Manager

  • location: San Jose, CA
  • job type: Permanent
  • salary: $55,000 - $60,000 per year
  • date posted: 1/29/2020