Event Coordinator

  • location: Mountain View, CA
  • type: Contract
  • salary: $33.33 per hour
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job description

Event Coordinator

job summary:
Position Description

Research Outreach Coordinator

Project Overview:

Our team consists of program managers who lead complex, multidisciplinary projects, ushering projects through the entire lifecycle - managing schedules, identifying risks and clearly communicating goals to project stakeholders. Projects often span offices, time zones and hemispheres, and it's up to these program managers to keep all the players coordinated on the project's progress and deadlines.

Overall Responsibilities:

  • Assist program managers in the development of various outreach programs, which includes coordination of event logistics, scheduling, preparing documentation, tracking, and reporting
  • Securing and booking a suitable venue or location for events/workshops
  • Coordinating venue management, caterers, stand designers, collateral, contractors and equipment hire
  • Partnering with our clients to coordinate details of events
  • Communicate with external and internal guests on outreach programs
  • Partner with PgMs on tasks regarding faculty funding programs
  • 5% domestic travel to research workshop events
Skill/Experience/Education

  • Mandatory- Bachelor's degree in any field
  • 3+ years of experience as a senior event coordinator
  • Strong organizational and project management skills; attention to detail
  • Proficient in Client's products (e.g., gmail, calendar, spreadsheets, docs)
  • Autonomy and responsiveness; ability to take initiative
  • Ability to prioritize and multitask, and to positively contribute in a fast-paced and changing work environment
  • Experience working with and influencing senior engineers/stakeholders
  • Exceptional written and verbal communication skills; sense of confidentiality, tact and diplomacy
  • Enthusiasm, team spirit and exceptional customer service focus
Desired-

  • Experience in university relations or program/event management a plus
  • Experience managing multiple projects/events
 
location: Mountain View, California
job type: Contract
work hours: 8 to 5
education: Bachelor's degree
experience: 3 Years
 
responsibilities:
Overall Responsibilities:

  • Assist program managers in the development of various outreach programs, which includes coordination of event logistics, scheduling, preparing documentation, tracking, and reporting
  • Securing and booking a suitable venue or location for events/workshops
  • Coordinating venue management, caterers, stand designers, collateral, contractors and equipment hire
  • Partnering with our clients to coordinate details of events
  • Communicate with external and internal guests on outreach programs
  • Partner with PgMs on tasks regarding faculty funding programs
  • 5% domestic travel to research workshop events
 
qualifications:
Skill/Experience/Education

  • Mandatory- Bachelor's degree in any field
  • 3+ years of experience as a senior event coordinator
  • Strong organizational and project management skills; attention to detail
  • Proficient in Client's products (e.g., gmail, calendar, spreadsheets, docs)
  • Autonomy and responsiveness; ability to take initiative
  • Ability to prioritize and multitask, and to positively contribute in a fast-paced and changing work environment
  • Experience working with and influencing senior engineers/stakeholders
  • Exceptional written and verbal communication skills; sense of confidentiality, tact and diplomacy
  • Enthusiasm, team spirit and exceptional customer service focus
Desired-

  • Experience in university relations or program/event management a plus
  • Experience managing multiple projects/events
 
skills: Event Coordination
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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