Our Non-Profit client in Washington, DC is seeking a Senior Contracts and Procurement Associate. This role will develop and execute contract documents while providing oversight over the development of statements of work, deliverables, payment schedules, and other contract requirements. The Senior Associate will also communicate with vendors and participate in contract negotiations.
location: Washington, District Of Columbia
job type: Permanent
salary: $70,000 - 75,000 per year
work hours: 9 to 5
education: Bachelor's degree
experience: 3 Years
- Work proactively to determine when there is a need for a contract, contract extension, amendment, or renewal; support vendor selection as needed.
- Lead competitive Request for Proposals (RFP) process to facilitate provider selection, due diligence and risk management evaluation and reporting. This may include: referring to an established list of preferred providers by service type, including past performance, to help inform vendor selection; developing strategic and/or preferred provider sourcing plans, in consultation with buyers when asked; developing proposal solicitation strategies and managing voluntary RFP processes; and, coordinating the distribution and/or collection of vendor due diligence information, including self-certification forms and domestic and international tax identification documents.
- Play a significant role in drafting contract deliverables, statements of work and contract budgets.
- Lead purchase requisition process, including: confirming budget availability, source of funding and proper coding; providing market pricing information in support of price negotiations; helping to properly document how contract budgets are derived; assisting with writing basic scopes of work and deliverables when requested and linking payment schedules to deliverables when appropriate; providing consultative services to program, subject matter experts and vendors; and, evaluating requisition packages for completeness and proper pre-approvals and sign-offs.
- Create contract and grant packages, including: obtaining all necessary and relevant documents from the vendor; creating complete, accurate and properly-coded contract and grant agreements, purchase orders and related fee and expense line items; performing quality assurance checks; facilitating the review, approval and execution of final contract and grant documents by authorized Pew and vendor signers; properly archiving documents; ensuring Pew's information systems contain complete and accurate vendor, procurement, contract and chart field coding information; sending contracts to designated vendors; and, properly archiving the approved contract package.
- Review all documents for compliance with Pew's policies and procedures.
- Assist with invoicing and payment issues, as needed.
- Mentor more junior staff.
- In addition to creating and administering contracts, purchase orders and other documents that facilitate the procurement of goods and services, this position will perform special projects and analysis as needed.
Please Apply Here!
- Bachelor's degree or equivalent experience required.
- A minimum of four years of relevant contracting, procurement and grants administration experience with nonprofits, for-profits and/or universities in a complex and fast-paced environment.
- Certified procurement, contracting or equivalent professional designation preferred; and knowledge of contract law preferred.
- Experience creating contractual arrangements: (i) that may be funded by multiple donors and supporting numerous programs; (ii) with domestic and international vendors and denominated in U.S. dollars and foreign currencies; (iii) with lobbying considerations; and, (iv) with nonprofit organizations that require basic knowledge of tax exempt law.
- Experience adhering to service-level agreements, agreed-upon cycle-times and customer expectations, including demonstrated experience helping to reduce cycle-times and improve process efficiencies without negatively impacting the quality of the outcome.
- Strong financial management experience, including developing budgets and pricing detail in support of work plans, fees and expenses; generating reports and analyzing, interpreting and communicating financial data and information; and, familiarity with basic accounting, costing and overhead allocation principles.
- Knowledge of and demonstrated proficiency in the use of the Microsoft Office suite of products (specifically Word and Excel) and electronic calendar systems (specifically Outlook).
- Self-directed and accepts full responsibility for completing assignments and resolving issues. Ability to think proactively, take initiative and see tasks through to completion with appropriate follow-up.
- Strong problem-solving and analytical skills.
- Keen attention to detail and outstanding organizational skills. Ability to balance multiple priorities, organize time and work autonomously on discrete projects.
- Strong interpersonal skills, including the ability to develop and manage productive relationships with staff, consultants and partners. The ability to work collaboratively with various departments, individuals and external partners.
skills: Budgeting, Purchasing/Procurement
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.