HR and Payroll Coordinator

  • location: Santa Monica, CA
  • type: Contract
  • salary: $20 - $25 per hour
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job description

HR and Payroll Coordinator

job summary:

Human Resources/Payroll Coordinator immediately needed for studio in the Santa Monica area. This is an exciting opportunity for a passionate and savvy HR Professional to join a winning team.

Human Resources/Payroll Coordinator will be supporting a recognized and trusted industry HR team, you will deliver HR and Payroll services with a deep focus on the payroll function to assure accuracy, timely completion, and compliance. As an HR and Payroll Coordinator your responsibilities will also include; assisting with administrative and accounting tasks, benefits, compliance, and working closely with our HR Information System (UltiPro). As someone who is committed to excellence, you will manage a varied workload, and understand all different aspects of HR during the employee lifecycle that exists within our dynamic work environment.

location: Santa Monica, California
job type: Contract
salary: $20 - 25 per hour
work hours: 9 to 6
education: High School
experience: 3 Years

Responsibilities to include, but not limited to:

Payroll Administration

  • Ensure US payroll is processed accurately to comply with divisional, corporate and government policies and procedures
  • Coordinate with HR on employee deduction changes for each payroll
  • Communicate and manage employee inquiries related to direct deposit, paycheck calculation questions, variances
  • Liaise with supervisors to identify discrepancies regarding authorized overtime, shift differentials or reasons for absences either paid or unpaid
  • Assist with preparation of government reports and inquiries
  • Receive and process child support deductions, garnishments and levies
  • Perform payroll bank account reconciliations and liaise with finance teams to resolve discrepancies
  • Support the department to provide records and reports during all internal and external audit procedures
  • Biweekly maintenance of Payroll Summary worksheet with gross payroll totals, 401K info
  • PayFlex (HSA) file creation and upload to vendor site online on a biweekly basis
  • Review and track down documentation for bereavement and leave of absence
  • Assist with monthly finance reports (i.e. monthly headcounts, vacation accruals, etc.) and wire preparation

  • Prepare submission and deposit reports for benefit account funding
  • Review and track down documentation for benefits changes
  • Assist with performing audits for worker's comp, benefits, and taxes as needed
  • Report on status changes, benefit deductions, terminations, etc.
  • Respond to employee enquires across the US

? General

  • Point of contact for all HR queries, including coordinating administrative tasks with HR Specialists in Toronto and International
  • Administer HR-related documentation, such as contracts of employment, new starter packs and welcome emails
  • Ensure the relevant HR database is up to date and accurate
  • Drafting of ad hoc correspondence as requested, for example reference and leaver letters
  • Assist HR Advisor with project work involving scheduling and follow-up information to teams
  • Arrange and book training courses
  • Raising purchase orders and invoices for all global territories
  • Assist in employee engagement events, training and interview scheduling when needed

  • Minimum of 3 years of HR and payroll processing experience
  • Must have at least 2 years of experience with UltiPro
  • Undergraduate degree in a similar or related field and an HR degree or post-grad certificate is an asset
  • APA, CPP, or equivalent certification preferred
Desired Skills:

  • Demonstrable HR experience in a similar role
  • Good knowledge of HR processes for the employee life cycle
  • Experience using HR Information Systems (preferably UltiPro)
  • Confident using Microsoft packages such as Word and Excel
  • High level of attention to detail, and the ability to handle, interpret data and information
  • Proactive, positive and self-motivated with a passion for HR and people
  • Resilient and able to work well in a demanding and diverse environment
  • Flexible, collaborative and able to work as part of an International team
  • Experience with multi-state, multi-company payroll processing particularly in California
  • High level of discretion with ability to maintain confidentiality requirements
  • Experience with vendor change implementations a plus
skills: Human Resources, Certified Payroll Professional, Benefit Administration
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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