Event Coordinator

  • location: Los Angeles, CA
  • type: Contract
  • salary: $30.66 per hour
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job description

Event Coordinator

job summary:
Project Overview:

  • We have grown into a community used by over 1 billion people across the globe to access information, share video, and shape culture.
  • The team helps budding creators build careers, creates products like Kids base, Music, and Gaming, and engages communities around shared passions and global conversations.
  • Together, we empower the world to create, broadcast, and share.
  • The Regional Program Coordinator, Scaled Spaces, will be responsible for supporting the regional Leads in planning and executing (including on site) Pop-up activations and other new initiatives.
  • This role will be integral in providing consistency of experience for creators and stakeholders, and a high standard of delivery.
  • You will work closely with an internal cross functional teams and a network of vendors while directly liaising with Space employees.
  • You will manage workflows and continually update and iterate on best practices to ensure consistency and quality of executions globally.
  • This job is perfect for someone with a strong organizational approach who has been looking to take on a unique and exciting challenge.
  • This person has a keen eye for detail, enjoys finding creative solutions and optimizing processes, is independent, results driven and an outside-the-box thinker who can successfully navigate ambiguity.
  • It is also imperative that this person enjoys the challenge of managing a complex calendar with demands from many, and remains cool under pressure, particularly when needing to make quick decisions in a live environment.
  • This person is also an adept communicator who tailors tone and method of communication to the stakeholder.
Overall Responsibilities:

  • Manage key event deliverables including catering, branding, decor, equipment and AV to a superior standard Onsite activation execution including agency management and partner liaison / troubleshooting
  • Development of a clear and consistent set of documents and protocols that guide the planning process, and communicating these to stakeholders effectively
  • Coordinate with vendors in-market, and support the contracting process of said vendors with Business Operations and Legal colleagues Localization of assets (presentations, invites, sites) into local market language
  • Coordinate with security teams to ensure compliance with standards
  • Asset shipping logistics Manage invitation processes with the utmost accuracy and rigour Synthesizing, tracking and organizing data into visual formats
  • Assist with data input and post event metrics to help ensure integrity of reporting and analysis
  • Support the development of new initiatives through a superior understanding of existing parameters for delivery
Top 3 Daily Responsibilities:

  • Support the running of successful Scaled Spaces activation.
  • Responsible for managing process deliverables to ensure Scaled Spaces projects are planned efficiently.
  • This includes attendee lists, invite process and planning timelines.
  • Coordination with xfn colleagues and local vendors to ensure that Scaled Spaces activation remain on track and in budget.
Skill/Experience/Education

Mandatory Required Skills:

BA/BS degree in any field 3+ years experience in an event or program based environment Ability to manage multiple activations at various stages of development Experience working across multiple stakeholders at varying levels in project management or operations role English fluency Ability to synthesize many points of view and conflicting information quickly, prioritise effectively, and pivot with new learnings Highly detail-oriented with both a quantitative and qualitative outlook yet at the same time an ability to step back and get the big picture Superior communication skills across a variety of methods

DesiredPreferred qualifications:

Knowledge of digital content industry and specifically digital content production preferred

Familiarity or experience with video channels

Additional languages spoken fluently and idiomatically (Spanish)

 
location: Playa Vista, California
job type: Contract
work hours: 8 to 5
education: Bachelor's degree
experience: 3 Years
 
responsibilities:
  • Manage key event deliverables including catering, branding, decor, equipment and AV to a superior standard Onsite activation execution including agency management and partner liaison / troubleshooting
  • Development of a clear and consistent set of documents and protocols that guide the planning process, and communicating these to stakeholders effectively
  • Coordinate with vendors in-market, and support the contracting process of said vendors with Business Operations and Legal colleagues Localization of assets (presentations, invites, sites) into local market language
  • Coordinate with security teams to ensure compliance with standards
  • Asset shipping logistics Manage invitation processes with the utmost accuracy and rigour Synthesizing, tracking and organizing data into visual formats
  • Assist with data input and post event metrics to help ensure integrity of reporting and analysis
  • Support the development of new initiatives through a superior understanding of existing parameters for delivery
 
qualifications:
Top 3 Daily Responsibilities:

  • Support the running of successful Scaled Spaces activation.
  • Responsible for managing process deliverables to ensure Scaled Spaces projects are planned efficiently.
  • This includes attendee lists, invite process and planning timelines.
  • Coordination with xfn colleagues and local vendors to ensure that Scaled Spaces activation remain on track and in budget.
Skill/Experience/Education

Mandatory Required Skills:

BA/BS degree in any field 3+ years experience in an event or program based environment Ability to manage multiple activations at various stages of development Experience working across multiple stakeholders at varying levels in project management or operations role English fluency Ability to synthesize many points of view and conflicting information quickly, prioritise effectively, and pivot with new learnings Highly detail-oriented with both a quantitative and qualitative outlook yet at the same time an ability to step back and get the big picture Superior communication skills across a variety of methods

DesiredPreferred qualifications:

Knowledge of digital content industry and specifically digital content production preferred

Familiarity or experience with video channels

Additional languages spoken fluently and idiomatically (Spanish)

 
skills: Marketing Communications
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

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