Human Resource Assistant

  • location: Chicago, IL
  • type: Contract
  • salary: $19.92 per hour
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job description

Human Resource Assistant

job summary:
Job Description

SERVICES TO BE PERFORMED

Seasonal Staffing Coordinator will help develop and coordinate activities to support recruiting efforts. Provides support to staffing organization to ensure successful completion of all administrative activities in the recruiting process. This role is essential to creating a positive candidate and employee experience. The Seasonal Staffing Coordinator will play an integral role in support of the site's seasonal staffing employment efforts, will thrive on pulling many pieces together to form a complete picture, and would enjoy working in a team environment with a focus on individual contribution.

Key responsibilities include:

  • Support candidate activity to ensure all electronic paperwork is completed on time;
  • Monitor to the applicant tracking system (ATS) for candidate progression and accuracy;
  • Assisting the recruiting team with the coordination and scheduling of interviews;
  • Providing follow-up correspondence to candidates on recruiting status via phone and email;
  • Tracking recruiting activities and reporting candidate status;
  • Administering the job posting process for all staff openings in ATS system;
  • Attend offsite events such as community fairs, hiring events and job fairs;
  • Address basic questions regarding recruiting process;
  • Generate basic reporting from Salesforce tool;
  • Identifying opportunities for improving candidate experience and scheduling efficiency;
  • Assist in the coordination of other recruiting activities as needed;
  • Assist in on-boarding of new hires and departures of employees; and
  • Administrative tasks as needed.
REQUIRED SKILLS

  • Must be available to work 1 weekend day per week
  • High School diploma or GED equivalent
  • Organizational skills with attention to detail, ability to prioritize and work in an environment with competing demands
  • Proficient with Microsoft Excel, Word, and Access
  • Experience with Applicant Tracking Systems (Salesforce preferred)
PREFERRED SKILLS

  • Excellent verbal and written communication and customer service skills with an emphasis on tact and confidentiality
  • 1-2 years of experience in a high-volume administrative support role or equivalent, a plus
  • Prior working experience in the field of HR and/or Recruiting
  • Associate's degree or equivalent work experience required
  • Recruiting assistant experience preferred, professional services experience desirable
  • Comfortable speaking in front of large groups
  • Bi-lingual (English and Spanish), preferred
  • Roll up your sleeves attitude with a sense of urgency, and a friendly, diplomatic demeanor
  • Problem solver, able to troubleshoot issues independently and drive them to closure with minimal guidance
Typical Day in the Role





  • Start & end dates
  • Daily schedule & OT expectations
  • Typical task breakdown and rhythm
  • Interaction level with team
  • Work environment description
  • Chance for flex hours or remote
  • Chance for extension later




  • Traveling expected between client sites, hotel conference rooms, community centers in and around the Chicago area

    • Contractors come from the city proper, north or northwest suburbs, but MUST be willing to travel daily
  • Flexibility in schedule is a requirement
  • Will have a suitcase of equipment, like a mobile computer lab for events
  • Working with 1-3 other teammates at every event

    • Need to know how to work together and be able to compromise
  • HR Pre-Boarding

    • Presentations, badge photos, drug test, I-9, questions about start, etc








Candidate Requirements









  • Leadership Principle (have 1)
  • Years of experience required
  • Degrees or certifications required
  • Disqualifiers
  • Best vs. average
  • Performance indicators




client Leadership Principles

  • Ownership
  • Earn Trust
  • Customer Obsession
  • Have Backbone, Disagree and Commit
  • Insist on the Highest Standards


The right candidate will have/be:

  • Able to work with a diverse population and team
  • Ability to self-manage and collaborate with team members
  • Ability to relate to candidates no matter where they are from - city, suburb, rural
  • Comfort level presenting to audiences between of 5-50 people
  • Professionalism with confidentiality


**Role is task oriented, can be done well by people with multiple backgrounds so the manager is really looking for the traits above rather than specific work experiences**



  • Salesforce experience is a bonus skill the manager would love to see
  • Understanding and knowledge of I-9 documents will be helpful










  • Top 3 must-have hard skills
  • Level of experience with each
  • Stack-ranked by importance




1





Open mindedness and flexibility about scheduling and travel









2





Comfortable presenting - fear of public speaking will NOT be a good fit









3





High level of attention to detail





 
location: Chicago, Illinois
job type: Contract
work hours: 8 to 5
education: Bachelor's degree
experience: 1 Years
 
responsibilities:
Key responsibilities include:

  • Support candidate activity to ensure all electronic paperwork is completed on time;
  • Monitor to the applicant tracking system (ATS) for candidate progression and accuracy;
  • Assisting the recruiting team with the coordination and scheduling of interviews;
  • Providing follow-up correspondence to candidates on recruiting status via phone and email;
  • Tracking recruiting activities and reporting candidate status;
  • Administering the job posting process for all staff openings in ATS system;
  • Attend offsite events such as community fairs, hiring events and job fairs;
  • Address basic questions regarding recruiting process;
  • Generate basic reporting from Salesforce tool;
  • Identifying opportunities for improving candidate experience and scheduling efficiency;
  • Assist in the coordination of other recruiting activities as needed;
  • Assist in on-boarding of new hires and departures of employees; and
  • Administrative tasks as needed.
 
qualifications:
REQUIRED SKILLS

  • Must be available to work 1 weekend day per week
  • High School diploma or GED equivalent
  • Organizational skills with attention to detail, ability to prioritize and work in an environment with competing demands
  • Proficient with Microsoft Excel, Word, and Access
  • Experience with Applicant Tracking Systems (Salesforce preferred)
PREFERRED SKILLS

  • Excellent verbal and written communication and customer service skills with an emphasis on tact and confidentiality
  • 1-2 years of experience in a high-volume administrative support role or equivalent, a plus
  • Prior working experience in the field of HR and/or Recruiting
  • Associate's degree or equivalent work experience required
  • Recruiting assistant experience preferred, professional services experience desirable
  • Comfortable speaking in front of large groups
  • Bi-lingual (English and Spanish), preferred
  • Roll up your sleeves attitude with a sense of urgency, and a friendly, diplomatic demeanor
  • Problem solver, able to troubleshoot issues independently and drive them to closure with minimal guidance
 
skills: Other:
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

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