Accounts Payable Associate

  • location: Silver Spring, MD
  • type: Permanent
  • salary: $50,000 - $55,000 per year
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Position Objective :

The individual in this position is responsible for processing vendor invoices, travel and entertainment expense reports and check requests in an accurate, complete and timely manner to support the financial reporting deadlines. In addition, this position is responsible for performing the day-to-day administrative duties necessary to run the company's operations efficiently and supports company personnel in carrying out their responsibilities.

Summary of Responsibilities:

  • Prepare, sort and distribute incoming and outgoing mail
  • Provide administrative support for the AP function
  • Make photocopies and scan and fax documents.
  • Review all vendor invoices for appropriate documentation and approval prior to entering in the Company's accounting system
  • Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
  • Respond to vendor inquiries
  • Help review travel and entertainment expense reports that have been submitted by employees, help ensure compliance with the company's travel policy, supported by receipts, and reasonable
  • Communicate any adjustments to expense reports to the applicable employee
  • Process check request, rent payments, and check runs
  • Audit and process monthly recurring bills
  • Maintain daily upload of foreign exchange currency into the company's accounting system
  • Respond to all vendor inquiries through the Accounts Payable and Expense Report mailbox.
  • Reconcile vendor statements, research and correct discrepancies
  • Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
  • Assist with the company's monthly financial close
  • Perform ad-hoc work/special projects as necessary

Summary of Minimum Qualifications and Knowledge Requirements:

  • High school diploma required, college courses in accounting preferred
  • 2-3 years of accounts payable experience as well as performing administrative or clerical
  • duties in an office setting
  • A self-starter and holds with a professional attitude
  • Experience with Deltek Vision accounting system a plus
  • Demonstrated professional integrity
  • Dependable, flexible, and adaptable
  • Ability to work well in a fast-paced, small-team environment
  • Ability to work independently, multi-task and prioritize effectively
  • Ability to establish and maintain effective working relationships with colleagues and clients
  • Highly motivated and goal oriented; proactive in one's own education and career

progression; volunteers for and shows initiative on both internal and external projects and


  • Dedicated to upholding high quality standards and customer service focus
  • Strong organizational and problem-solving skills with attention to detail
  • Strong oral and written communication skills
  • Proficient with Microsoft Office applications, Adobe Acrobat, and the Internet
  • Willing to undertake minimal travel
  • Available for client work and/or travel Monday through Friday on a general basis, including occasional nights and weekends

Physical Factors and Working Conditions :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Ability to sit for long periods of time
  • Ability to visually focus on a computer screen for long periods of time
  • Ability to constantly operate a computer and other office productivity machinery, such as a
  • calculator, copy machine, and computer printer
  • Ability to occasionally move about the office to access file cabinets, office equipment, etc.
  • Ability to work in an environment where the noise level is usually moderately quiet
  • Ability for minimal travel via standard modes of transportation
  • Ability to lift up to 50 lbs. on occasion as may be necessary during such travel

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  • date posted: 1/12/2018