Document Specialist

  • location: Northbrook, IL
  • type: Contract
  • salary: $37 - $43.92 per hour


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Job Title: Senior Quality Systems Document Control Associate

Position Responsibilities

  • Function as the Quality Document (QD) Administrator responsible for reviewing new or revised Quality Documents for compliance to established standards.
  • Ensure all Quality Documents meet required standards before processing documents in the company Document Management System - Quality Document (ADMS QD) workflows.
  • Responsible for ensuring impacted stakeholders are identified and involved in reviews of new and revised Quality Documents.
  • Responsible for effective communication of requirements and standards to Authors of Quality Documents as well as to the Users of the company Document Management System - Quality Document (ADMS QD).
  • Support the development and review of training materials to provide to new users of the ADMS QD system.
  • Provide guidance on proper methods for writing SOPs and other Quality Documents to meet standards.
  • Support Document Control initiatives that lead to process improvements.
  • Responsible for responding to email inquiries and user support questions.
  • Participate in the oversight of Quality Document Periodic Review cycles.
  • Support ADMS QD users on document retrieval for superceded and obsolete documents as well as completing requests for uploading documents into the ADMS QD Repository.

Position Requirements

  • 5 years of Document Management experience preferably in the Health Care / Pharmaceutical industry (1 year of QA experience preferred).
  • Must demonstrate effective communication, writing and interpersonal skills and the ability to interface across multiple departments and stakeholders.
  • Knowledge of quality principles as it applies to Document Control.
  • Experience in use of Documentum for document management or similar system.


  • Medical, Dental, and Vision Insurance
  • 401K Plan with Company Match
  • Life and AD&D Insurance

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