We are seeking a professional, experienced Administrative Assistant for a well-respected Law Firm in downtown Jacksonville. As the Office Administrative Assistant, you will manage the Front Office and set the stage for clients' first impressions. This position requires pristine organization, a professional communication style (both verbal, non-verbal, and written), and a mature work ethic - as punctuality and good attendance is critical. As an Office Administrative Assistant, you will play a crucial role in ensuring the smooth day-to-day operations of our law firm. You will provide essential administrative support to our attorneys and staff, and serve as a key point of contact for our clients and visitors. The ideal candidate will have excellent communication skills, a proactive approach, and the ability to multitask in a fast-paced environment. Qualifications: High school diploma or equivalent; Associate's or Bachelor's degree in a related field is a plus. Proven experience in an administrative support role, preferably in a law firm or professional services environment. strong organizational and time management skills, with the ability to prioritize tasks effectively. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office software. strong attention to detail and accuracy in all tasks. Ability to maintain confidentiality and handle sensitive information with discretion. Positive attitude, proactive approach, and strong interpersonal skills. What We Offer: Competitive salary commensurate with experience. Comprehensive benefits package. Paid time off and holidays. Opportunities for professional growth and development. A collaborative and supportive work environment. salary: $50,000 - $52,000 per yearshift: Firstwork hours: 9 AM - 5:30 PMeducation: High SchoolResponsibilities Enter and/or edit time and billing of attorneys and timekeepers. Enter and/or edit expenses of attorneys; organize receipts, and prepare expense reports and requests for reimbursement. Draft, type, and scan correspondence, office memos, documents, emails, and other printed materials. Assist and/or prepare and process legal documents such as summonses, subpoenas, complaints, appeals, motions, pre-trial agreements, and other due diligence items; transcribe attorney dictation from transcription equipment. Assist attorneys and team members with preparation for meetings, hearings, depositions, and trial as needed. Order catering as needed for meetings, depositions, and closings. Assist in production of documents to opposing counsel. Assist in document preparation for attorney licensing and state applications for same as requested. Handle copy jobs, certified mail, mail pickup/drop off, and local hand deliveries to the courthouse. Keep accurate records of files and filing systems. Order office and break room supplies. Reconcile firm credit card in Chrome River. Receive and place telephone calls as needed. Interact with clients as required. Screen incoming calls, clients and visitors. Handle reception duties, including answering switchboard, greeting guests, directing callers and guests to appropriate destination, scheduling conference rooms, scheduling catering and events, and other similar duties. SkillsOral CommunicationHandling Confidential InformationScheduling AppointmentsPreparing AgendasTranscribing NotesMaintaining CalendarsProblem SolvingPrioritizingDecision MakingAnswering PhonesReceptionist DutiesAdministrative DutiesInterpersonal SkillsOrganizational SkillsWritten CommunicationWorking IndependentlyData EntryExpense ReportsQualificationsYears of experience: 5 yearsExperience level: ExperiencedRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).Applications accepted on ongoing basis until filled.