job summary: Our client, a leading Engineering firm in downtown Chicago IL is seeking an experienced, professional Executive Assistant to support thier Senior Leadership. This person will represent the leadership in meetings and communication, assist with special projects and support employment engagement across the region. Ideal candidates will have at least 5 years of experience in a professional, corporate environment supporting senior leaders. location: Chicago, Illinois job type: Contract salary: $33 - 38 per hour work hours: 8am to 4pm education: Bachelors responsibilities: The Executive Assistant will provide executive level administrative support for an officer or general manager to ensure continuity of daily global practice or regional office functions and operations.Provide high level administrative support to Global Practice Manager, Officer or Regional Office Manager.Represent the executive in select meetings, taking notes and following up on key action items as needed.Responsible for gathering, compiling, verifying, and analyzing information to prepare documents such as memos, letters, reports, and presentations.Assemble and analyze information involving business plans, and financial reports, resulting in the final plan submission.Assist in managing special projects, including planning, timeline tracking, and status updates across departments.Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets.Support operational process improvement initiatives by coordinating documentation, scheduling reviews, and tracking follow-ups.Provide complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner.Prepare a variety of communications including emails, meeting agendas, and meeting minutes.Facilitate smooth communication between Global Practice Executive and group, and internal and external clients. This may include other board members, company executives, client executives, government officials, media, and internal employees.Responsible for handling sensitive and confidential information.Act as Notary Public and notarize various documents.Maintain the security and confidentiality of all executive schedules, records, and documentation.Facilitate document approvals and processing which includes but is not limited to invoices, contracts and other confidential documents.Manage schedules, appointment requests and a high volume of calendar meetings and events. Manage the logistics of large group events.Evaluate bids and negotiate contracts of significant value for meeting and celebration venues.Coordinate travel arrangements and prepare travel itineraries.Oversee catering and conference room management for division meetings and events.Arrange conference calls and related conference room set-up. Coordinate with IT to ensure A/V equipment is in working order.Assist to Global Practice Manager, Officer or Regional Office Manager team with calendar management, expense reports, travel, meeting coordination, and signature routing as requested.Provide cross-training and performance feedback on entry level administrative staff.Coordinate department related issues and complaints, such as operational resources, work stations, space assignments and supplies, and follow up that resolution has been obtained.Support employee engagement initiatives, diversity programs, and internal communications that promote a positive and inclusive workplace culture.Responsible for the recruitment, development, training, and retention of staff.Responsible for conducting performance evaluations for department staff.Provide leadership, guidance, and instruction to the department.Responsible for interpreting the organization's policies, purposes, and goals to staff.Responsible for overall QA/QC process adherence.Enforce compliance with company and site safety policies. qualifications: Experience level: ExperiencedMinimum 5 years of experienceEducation: Bachelors skills: Administrative Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days.