Administrative Assistant

  • location: North Chicago, IL
  • type: Contract
  • salary: $19.50 - $24 per hour


Chat with me now! -

Administrative Assistant

Job Summary

Provides advanced administrative support to one or more Directors and other managers as assigned. May provide back up support to higher-level management as needed.

Job Responsibilities

  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures.
  • Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference, acting as a liaison for remote access issues.
  • May include some support for tracking budget expenditures.
  • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
  • Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery.
  • Uses intermediate to advanced software skills to perform work assigned.
  • Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
  • Coordinates new employee office set-ups and onboarding.
  • May train/coordinate work for new administrative assistants.
  • Consistently interacts with high-level executives.
  • Intermediate to advanced knowledge and understanding of business processes and requirements.
  • Frequently handles confidential or business-sensitive information. Data is typically employee-level or one-dimensional.
  • Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel arrangements.
  • Proactively identifies and resolves scheduling conflicts.
  • Primary point of contact for manager's schedule.

Education & Qualifications

  • High School diploma or equivalent. Some college preferred.
  • 3+ years previous administrative assistant experience is required
  • Operates with general instruction and some supervision
  • Intermediate to advanced knowledge of Microsoft Office Suite (MS Word, Excel, PowerPoint), Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.
  • This role requires excellent communication skills both verbal and written, great time management, be organized and detail oriented, possess the ability to be discreet, keep information confidential and be customer service oriented.


  • Medical, Dental, and Vision Insurance
  • 401K Plan with Company Match
  • Life and AD&D Insurance

Chat with me now! -

get jobs in your inbox.

sign up

related jobs

    Cybersecurity Analyst

  • location: Libertyville, IL
  • job type: Permanent
  • salary: 100,000 - 125,000 per year
  • date posted: 2/16/2018

    Administrative Assistant

  • location: Lake Forest, IL
  • job type: Contract
  • salary: 18 - 22.70 per hour
  • date posted: 1/29/2018