what is a mailroom clerk?
A Mailroom Clerk is a key administrative professional responsible for managing all incoming and outgoing correspondence. This role is a blend of physical and clerical tasks, as the clerk ensures that mail, packages, and faxes are sorted, processed, and distributed to the right people in a timely manner. They are the backbone of a company’s communication and document management system.
Mailroom clerks are found in various industries, from corporate offices and legal firms to hospitals and universities. They work closely with different departments and individuals, providing a vital service that keeps the entire organization connected and operational.
view jobsaverage mailroom clerk salary
The average hourly wage for a Mailroom Clerk in the U.S. is approximately $18, which translates to an annual salary of about $38,179. Entry-level salaries may start around $32,000 per year, while experienced professionals can earn up to $41,000 or more, especially in major metropolitan areas.
what affects the salary of a mailroom clerk?
Several factors can influence a Mailroom Clerk's salary. Experience and a proven track record of reliability and efficiency are key drivers. As you gain more on-the-job knowledge, your earning potential increases. Geographic location also plays a significant role, with salaries in major cities like New York and San Francisco tending to be higher.
Technical specialization is a key to maximizing earning potential. Clerks who are proficient with specific mailing software, can manage large-volume projects, or assist with other administrative duties are highly valued by employers and often command a higher wage.
types of mailroom clerks
While the core function of a Mailroom Clerk remains consistent, their duties can be specialized based on the work environment or industry. Here are some of the most common types:
- Legal Mailroom Clerk: Specializes in handling legal documents, court filings, and confidential correspondence within law firms.
- Corporate Mailroom Clerk: Works in large corporate environments, managing and distributing internal and external mail for multiple departments.
- Medical Mailroom Clerk: Focuses on handling patient records, lab results, and confidential documents within healthcare organizations.
- Shipping and Receiving Clerk: This is a dual-role position responsible for both managing the mailroom and assisting with larger incoming and outgoing freight and packages.
working as a mailroom clerk
If you are a reliable, organized, and detail-oriented individual, a career as a Mailroom Clerk could be a great fit. Let's explore the key responsibilities and the professional context of this role.
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work environment of a mailroom clerk
A Mailroom Clerk typically works in a dedicated mailroom, office, or administrative area. The job can be active, involving standing, walking, and some light lifting. The environment is generally fast-paced, and you'll often be multitasking between sorting, preparing mail, and assisting colleagues.
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who are your colleagues?
Mailroom Clerks work closely with Administrative Assistants, Receptionists, and various department staff. In some cases, they may also interact with Courier Drivers and Shipping & Receiving personnel.
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mailroom clerk work schedule
The work hours for a Mailroom Clerk are typically a standard full-time schedule, but part-time positions are not uncommon. Overtime is often available, especially during peak seasons or when handling a high volume of correspondence.
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career opportunities as a mailroom clerk
This role is an excellent entry point into the administrative field. With on-the-job experience and a focus on training, a Mailroom Clerk can progress to more skilled roles like Administrative Assistant, Office Manager, or a Specialist role in a specific department.
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advantages of finding a mailroom clerk job through randstad
Working with Randstad gives you a competitive advantage:
- Diverse Opportunities: Access a wide range of mailroom clerk jobs in your area, providing opportunities for career growth and skill development.
- Flexibility and Control: Our app gives you the power to choose when and where you work, putting you in control of your schedule.
- Supportive Network: Our dedicated recruiters are always available to help you navigate your job search and career path.
mailroom clerk skills and education
The qualifications required to become a Mailroom Clerk are a blend of a strong work ethic and foundational skills. Here are the essential elements for this profession:
- High School Diploma: A high school diploma or GED is generally required.
- Basic Computer Skills: Proficiency with basic computer programs like spreadsheets and data entry software is essential.
- On-the-Job Training: The majority of skills for this role are learned through hands-on, on-the-job training provided by the employer.
competencies and characteristics of a mailroom clerk
Employers look for a variety of skills and personal traits for this position, including:
- Attention to Detail: Meticulous attention to detail is critical for ensuring mail is sorted and delivered to the correct recipient.
- Organizational Skills: The ability to keep the mailroom organized and to manage a variety of different tasks at once.
- Time Management: The ability to prioritize urgent deliveries and manage a daily workload efficiently.
- Discretion and Confidentiality: The ability to handle sensitive or confidential documents appropriately.
- Physical Stamina: The ability to stand, walk, and lift up to 40 lbs for an extended period.
- Communication Skills: The ability to communicate clearly and professionally with colleagues and clients.
FAQs about mailroom clerk jobs
Here, you will find the answers to the most frequently asked questions about the profession of a Mailroom Clerk.
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what does a mailroom clerk do?
A Mailroom Clerk is responsible for sorting, preparing, and distributing all incoming and outgoing mail, packages, and faxes within an organization.
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how much do mailroom clerks earn?
The average hourly wage for a Mailroom Clerk in the U.S. is about $18, but this can vary based on experience and location.
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is a college degree required for this role?
No, a college degree is not required. This is an excellent entry-level role where you can gain valuable experience with just a high school diploma.
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is working as a mailroom clerk physically demanding?
Yes, the job is physically active and can be demanding. It involves frequent standing, walking, and some lifting.
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how do i apply for a mailroom clerk job?
Finding a job near you as a Mailroom Clerk is easy. Search our job offers. Have you found what you're looking for? Then submit your application using the ‘Apply’ button top right on the page. No jobs available right now? Send us your resume, and we'll pass it on to a recruiter who will contact you if an opportunity opens up for you.
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