executive administrative assistant.

A Global Biotech/ Pharma located in Cambridge, MA is seeking an Executive Administrative Assistant to join their team! Accountabilities: Calendar management Understanding of priority meetings; schedule last minute meetings when necessary  Awareness of meeting locations & travel time  Responsible for including pre-reads and proper meeting materials in invites  Create print face sheets for 1x1 meetings, travel agendas, materials, etc., as needed Includes internal meetings as well as external meetings with vendors, consultants, partners, etc. Coordinate schedules with administrative team of senior leaders to facilitate meetings and onsite interaction Awareness of time zones when scheduling leadership meetings Develop a network within the administrative team to answer questions, solve problems, and successfully execute responsibilities. Order and coordinate catering activities as necessary Arrange travel, complete expense reports promptly within Concur.  Awareness of hotel & meeting locations to ensure a streamlined travel experience Schedules meetings, calls, and other interactions based on the priorities of the leader and/or Function. Initiates, develops, leads, and participates in improvement processes; actively participates in resulting process improvements.  

salary: $40 - $45 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate



Responsibilities

 Calendar management
 Understanding of priority meetings; schedule last minute meetings when necessary
 Awareness of meeting locations ; travel time between  locations
 Responsible for including pre-reads and proper meeting materials in invites
Create & print face sheets for 1x1 meetings, travel agendas & materials, etc., as
needed
Includes internal meetings as well as external meetings with vendors,
consultants, partners, etc.

Coordinate schedules with administrative team of senior leaders to facilitate meetings and
onsite interaction
 Awareness of time zones when scheduling leadership meetings
 Develop a network within the administrative team to answer questions, solve
problems, and successfully execute responsibilities
Order and coordinate catering activities as necessary
Arrange travel, complete expense reports promptly within Concur.
 Awareness of hotel  meeting locations to ensure a streamlined travel experience
 Schedules meetings, calls, and other interactions based on the priorities of the leader and/or
function.
Initiates, develops, leads, and participates in improvement processes; actively participates in
resulting process improvements.

The essential functions of this role include:

• working in a smoke free environment

Skills

• MS-OFFICE
• MS Teams
• Calendar Management
• Meeting Notes
• Creating Presentations
• Web Conferencing
• Handling Confidential Information
• Multi-tasking
• Concur
• Travel Arrangements
• Expense Reports
• Preparing Agendas
• Oral Communication
• Written Communication
• Preparing Meetings
• Prioritizing
• Organizational Skills
• Interpersonal Skills
• PowerPoint Presentations

Qualifications

• Years of experience: 8 years
• Experience level: Experienced

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.