administrative service coordinator.

Administrative Service Coordinator Tampa, FL 33619 (On-Site)

Are you an organized, detail-driven professional with a knack for keeping complex projects on track? Do you enjoy working in a fast-paced environment where communication is key? We’re looking for an Administrative Service Coordinator to join our Field Services Team!

In this critical role, you’ll support the planning and execution of BDA/DAS installation projects—coordinating between site managers, technicians, vendors, and clients to ensure everything runs smoothly from start to finish.

What You’ll Do:

• Support project planning, scheduling, and team coordination
  
  
• Track timelines, milestones, and deliverables to keep projects on schedule
  
  
• Maintain up-to-date documentation including drawings, contracts, and specifications
  
  
• Facilitate seamless communication between internal teams, subcontractors, and stakeholders
  
  
• Assist with vendor coordination, bid reviews, and procurement tasks
  
  
• Prepare and distribute project updates and reports
  
  
• Support client relationships through regular updates and responsive service
  
  

What You Bring:

• Experience in the construction industry or a related field (a plus)
  
  
• Ability to multitask and manage multiple ongoing projects
  
  
• Typing speed of 40+ WPM and Excel skills
  
  
• Familiarity with construction processes, permitting, and regulations (a plus)
  
  
• Excellent organization, communication, and interpersonal skills
  
  

Why You'll Love Working With Us: You'll be a vital part of a team making an impact on critical communications infrastructure. We value initiative, teamwork, and a job well done—and we support your growth every step of the way.

Ready to make a difference? Apply today and help drive success from behind the scenes!



salary: $22 - $24 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

Responsibilities:

• Assist in developing project plans, schedules, and collaboration with Site Managers.
• Monitor and update project timelines to ensure timely completion of tasks and milestones.
• Maintain accurate documentation, including contracts, drawings, and specifications.
• Prepare and distribute status reports to key stakeholders.
• Facilitate communication between BDA team members, subcontractors, and vendors.
• Organize meetings, document discussions and action items.
• Assist in the procurement process by obtaining quotes, reviewing bids, and coordinating with vendors.
• Foster positive relationships with clients through regular updates and responsiveness to inquiries.
• Address client concerns internally to ensure overall satisfaction with project progress.

Requirements:

• Experience in Construction Industry, or related field a plus. 
• Excellent organizational and multitasking skills to coordinate multiple projects concurrently.
• Proven experience in a coordination role within the construction industry a plus.
• Knowledge of construction processes, permitting and regulations a plus
• Typing 40 WPM min, Excel, and Excellent organizational and multitasking abilities.

The essential functions of this role include:

working in a smoke free environment

working up to 3 hrs of overtime per week

Skills

Scheduling Appointments (2 years of experience is required)

Maintaining Calendars (2 years of experience is required)

Organization

Administrative Duties (3 years of experience is required)

Vendor Management (2 years of experience is required)

Adapting to Change (1 year of experience is required)

Microsoft Office (2 years of experience is required)

Microsoft Excel (2 years of experience is required)

Service Tickets (2 years of experience is required)

QuickBooks (2 years of experience is required)

SAP (1 year of experience is preferred)

Project Coordination (1 year of experience is required)

Project Timelines (1 year of experience is required)

Document review

Supply Chain (1 year of experience is preferred)

Qualifications

Years of experience: 2 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.