This is a critical, full-time role that supports the daily operations of our facilities. We're looking for someone who can be a welcoming face for our visitors and employees, manage a variety of administrative tasks, and help ensure our office spaces run smoothly.
In this role, you will:
- Serve as the primary receptionist, greeting visitors and answering multi-line phone calls.
- Manage office essentials, including break room supplies, mail, and other inventory needs.
- Provide crucial support for safety and security protocols, including processing security badges and coordinating with management during emergencies.
- Handle various clerical tasks, such as processing invoices, updating seating charts, and managing work orders.
- A great commitment to being reliable and consistent in their attendance.
- Excellent organizational skills and a sharp attention to detail.
- Basic knowledge of Microsoft Office (Excel, Word, Outlook).
- The ability to manage multiple tasks and meet deadlines effectively.
salary: $17 - $18 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate
Responsibilities
- Welcomes visitors and employees by greeting them in a courteous and professional manner; directing them appropriately; notifying personnel of visitor arrival; following proper safety and security procedures while manning the assigned reception area; Maintains a safe, clean, and uncluttered reception area. Answers phone calls and addresses issues directly or forwards calls to appropriate parties. Coordinates with security and/or designated management in the event of an emergency.
- Responds to assigned work orders and assists with assigning work orders as requested; Assist Facilities Technicians with special tasks as needed. Enter work orders as identified during day-to-day operations; Communicates with janitorial staff as needed for Facility Manager; Processes security badge access requests ensuring all internal processes and procedures are followed. (i.e., verification of ID, taking properly formatted photo ID’s, parking assignment notifications and storing in proper e-file location, assigning appropriate access levels based on CAFM approvals).
- Provides clerical support to the Facilities Management business unit by; reviewing training room calendars and submitting appropriate work orders; supporting various internal processes such as Lost and Found, Shredding, Recycling, No Gift Policy, etc. assisting with receipting invoices as directed; assisting with space management by updating seating charts and assisting with special projects/assignments as requested.
- working in a smoke free environment
Skills
- Front Desk Coordination (1 year of experience is required)
- Administrative Duties (2 years of experience is required)
- Customer support (1 year of experience is required)
- Receptionist Duties (1 year of experience is required)
- Ordering Supplies (1 year of experience is required)
- Microsoft Excel (2 years of experience is required)
- Inventory Management (2 years of experience is preferred)
- Prioritizing
- Scheduling Appointments (2 years of experience is required)
- Answering Phones (2 years of experience is required)
- Entering work orders
- Enter Service Requests (1 year of experience is required)
Qualifications
- Years of experience: 2 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
