administrative service coordinator.

Join Our Team as a Administrative Service Coordinator! Tampa, FL 33637 (On-Site) (3-6 month contract) Are you a highly organized and detail-oriented professional with a knack for keeping projects on track? We're looking for a Administrative Service Coordinator to join our fast-paced team. In this crucial role, you'll be the backbone of our installation projects, ensuring everything runs smoothly from start to finish.

What You'll Do:

• Coordinate Projects: You'll be the central point of contact, managing communication between our team, subcontractors, and vendors. You'll track project schedules, assist with task assignments, and ensure all deadlines are met.
  
  
• Manage Documentation: You'll be responsible for compiling and organizing project documents, maintaining tracking spreadsheets, and submitting all necessary paperwork for client and compliance.
  
  
• Support Key Processes: You'll assist in generating quotes, tracking permits, and supporting our contract administration to keep projects moving efficiently.
  
  

What We're Looking For:

• Exceptional organizational skills and a talent for multitasking.
  
  
• Communication skills to effectively coordinate with various stakeholders.
  
  
• Proficiency in Excel and a knack for organizing documents.
  
  
• Experience in a coordination role within the construction industry is a plus.
  
  
• Familiarity with project management tools like SAP, QuickBooks, Excel & any project management softwares is a bonus!
  
  

If you thrive in a dynamic environment and have a passion for managing the details that make a project successful, we want to hear from you. Join us and play a pivotal role in delivering cutting-edge service with results!

Ready to apply? Submit your resume and a brief cover letter explaining why you're the perfect fit for this role.



salary: $20 - $25 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

• Take customer orders and coordinate customer order with outside vendors and terminals/plants.
• Provide sales staff with freight related information.
• Fax and email sieve analysis, MSDS sheets, letters of certifications.
• Reconcile freight bills, gather credit reports and credit references, maintain tax exemption and resale certificates, and resolve customer billing issues and questions.
• General office duties such as scanning,
• Track and submit all required documentation in a timely manner.
• Maintain tracking spreadsheets and project schedules across all administrative and service projects.Support communication and follow-up with installers, subcontractors, and vendors.
• Assist in task assignments and status follow-ups.
• Support the generation of quotes using pricing templates.
• Work with the permitting and contracts teams to ensure proper documentation flow.
• Track deadlines and assist with permit-related submissions.
• Generate reports and updates for the IBW Team
• Serve as point of contact for internal coordination.

Requirements:
 Excellent organizational and multitasking skills to coordinate multiple projects concurrently.
 Excel, typing and document organization skills.
 Exceptional communication, interpersonal skills and time management.
 Experience with tools like SAP, QuickBooks, Excel & any project management softwares a plus.



The essential functions of this role include:

working in a smoke free environment

Skills

Zoho (2 years of experience is preferred)

Smartsheet software (1 year of experience is preferred)

Team Gantt software (1 year of experience is preferred)

Microsoft Excel (3 years of experience is required)

Pivot tables (2 years of experience is preferred)

Multi-tasking (2 years of experience is required)

Project Coordination (1 year of experience is preferred)

coordinate project activities (1 year of experience is preferred)

Construction project processes (2 years of experience is preferred)

Project Documentation (1 year of experience is preferred)

Permitting (1 year of experience is preferred)

Maintain spreadsheets (1 year of experience is required)

Deadline driven (1 year of experience is required)

Generating Quotes (1 year of experience is required)

Administrative Duties (2 years of experience is required)

Data Entry (3 years of experience is required)

Project Management (1 year of experience is preferred)

QuickBooks (2 years of experience is preferred)

Scheduling Service Requests (1 year of experience is required)

Entering Work Orders (1 year of experience is required)

Match Invoice to PO (2 years of experience is preferred)

Dispatching (2 years of experience is preferred)

Scheduling Appointments (2 years of experience is required)

Maintaining Calendars (1 year of experience is required)

Qualifications

Years of experience: 2 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.