administrative assistant.

We are seeking a reliable and organized Administrative Assistant to support our office operations. The ideal candidate will be the first point of contact for our clients, vendors, and technicians, ensuring a smooth and efficient flow of information. This role is essential to keeping our business running smoothly.

salary: $21 - $23 per hour
shift: First
work hours: 8 AM - 4 PM
education: High School

Responsibilities

Responsibilities:

• Reception & Communication:
  
  
  • Answer and direct incoming phone calls in a professional and courteous manner.
    
    
  • Greet and assist visitors to the office.
    
    
  • Manage incoming and outgoing mail and deliveries.
    
    
  • Draft and proofread emails, letters, and other correspondence.
    
    
• Administrative Support:
  
  
  • Maintain and organize physical and digital files, including project documentation, invoices, and contracts.
    
    
  • Schedule appointments and coordinate meetings for project managers and estimators.
    
    
  • Assist with the preparation of project proposals, bids, and submittals.
    
    
  • Order and maintain office supplies.
    
    
  • Perform data entry and update company databases with client and project information.
    
    
• Financial & Project Support:
  
  
  • Assist with basic bookkeeping tasks, such as generating and sending invoices, and tracking payments.
    
    
  • Follow up with clients on outstanding invoices.
    
    
  • Process and track work orders and service requests.
    
    
  • Assist with payroll data entry, such as collecting and organizing technician timesheets.
    
    

Skills

Organizational Skills

Scheduling Appointments

Microsoft Office

Answering Phones

Written Communication

Problem Solving

Vendor Management

Qualifications

Years of experience: 2 years

Experience level: Entry Level

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.