Executive Administrative Assistant where you will perform high-level administrative and office support responsibilities for the assigned leader and leadership team Accountabilities: Calendar management Understanding of priority meetings; schedule last minute meetings when necessary Awareness of meeting locations &a travel time between locations Responsible for including pre-reads and proper meeting materials in invites Coordinate schedules with administrative team of senior leaders to facilitate meetings and onsite interaction Awareness of time zones when scheduling leadership meetings Develop a network within the administrative team to answer questions, solve problems and successfully execute responsibilities Order and coordinate catering activities as necessary Arrange travel, complete expense reports promptly within Concur Embraces Data, Digital, and Technology and finds opportunities to leverage tools to ensure work efficiences for their own work and the leaders they support Initiates, develops, leads, and participates in improvement processes; actively participates in resulting process improvements
salary: $48 - $53 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate
Responsibilities
Executive Administrative Assistant where you will perform high-level administrative and office support responsibilities for the assigned leaders and leadership team!
Accountabilities:
Calendar management
Understanding of priority meetings; schedule last minute meetings when necessary
Awareness of meeting locations & travel time between locations
Responsible for including pre-reads and proper meeting materials in invites
Includes internal Takeda meetings as well as external meetings with vendors,
consultants,partners, etc.
Coordinate schedules with administrative team of senior leaders to facilitate meetings
and onsite interaction
Awareness of time zones when scheduling leadership meetings,
Develop a strong network within the administrative team to answer questions, solve
problems, and successfully execute responsibilities
Order and coordinate catering activities as necessary
Arrange travel, complete expense reports promptly within Concur
Embraces Data, Digital, and Technology and finds opportunities to leverage tools to
ensure work efficiencies for their own work and the leaders they support
The essential functions of this role include:
- working in a smoke free environment
Skills
- MS-OFFICE
- MS Teams
- Calendar Management
- Meeting Notes
- Creating Presentations
- Web Conferencing
- Handling Confidential Information
- Multi-tasking
- Concur
- Travel Arrangements
- Expense Reports
- Preparing Agendas
- Oral Communication
- Written Communication
- Preparing Meetings
- Prioritizing
- Organizational Skills
- Interpersonal Skills
- PowerPoint Presentations
Qualifications
- Years of experience: 8 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
