executive/administrative assistant.

Executive/Administrative Assistant - Your Next Career Move! Tampa, FL 33602 (On-Site Career) Are you a master organizer with a knack for keeping things running smoothly? Do you thrive in a fast-paced environment where no two days are the same? We're looking for a dynamic Executive/Administrative Assistant to join our friendly, family-oriented corporate office and become the backbone of our team.

This isn't your average assistant role. You'll handle a mix of executive support and customer communication, making a direct impact on our daily operations and client satisfaction.

A Day in the Life:

• Executive Support: You'll be the right hand to a key executive, expertly managing their calendar, scheduling appointments, and coordinating travel. You'll ensure their day is seamless, from booking flights and accommodation to preparing detailed itineraries.
  
  
• Customer Relations: You are the first impression of our company. You'll greet and assist clients, manage incoming calls and emails, and guide them through our policy renewal and quoting processes. Your excellent communication skills will ensure every customer interaction is a positive one.
  
  
• Operational Excellence: You'll assist with daily projects and coordinate with various vendors, ensuring smooth communication and timely completion of tasks. From preparing meeting agendas to screening communications, you'll be a key player in our team's success.
  
  

What You Bring to the Table:

• A proactive, can-do attitude with exceptional organizational skills.
  
  
• Experience in a similar administrative or executive support role.
  
  
• Allstar communication skills, both written and verbal.
  
  
• A friendly and professional demeanor.
  
  
• Familiarity with Mac computers and proficiency with Microsoft Excel.
  
  

Benefits & Perks:

• Compensation: Increases after 90-120 day review  
• Bonus: Annual Bonus structure pending Company performance  
• Health Coverage: We offer single health insurance coverage, contributing approximately 70% of the monthly premium.
• Retirement Plan: We contribute to a simple retirement plan, similar to a 401K, to help you secure your financial future.
  
  

This is more than just a job; it's a chance to build a stable and rewarding career in a supportive environment. If you’re ready to take on a role that’s challenging, diverse, and truly valued, we want to hear from you.

Apply Today and Start Your Future with Us!



salary: $23 - $24 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

• Calendar Management: Schedule appointments, maintain and update calendars, and manage the daily schedule for one in-house executive, ensuring all meetings and travel are prioritized and organized.
  
  
• Meeting Coordination: Plan, schedule, and coordinate some aspects of meetings, including preparing agendas, booking conference rooms.
  
  
• Travel Arrangements: Arrange and manage travel logistics, including flights, accommodation, ground transportation, and creating detailed itineraries.
  
  
• Communication & Gatekeeping: Serve as one of the points of contact for customers, fielding and screening phone calls, emails, and visitors.
  
  
• Vendor Management: Assist in daily projects and coordinate with various vendors, ensuring deadlines are met and communication is clear and consistent.
  
  
• Customer & Client Relations: Greet and assist visitors and clients via email and phone communication, providing a professional and welcoming point of contact. You'll also answer and direct incoming calls, managing email communication.
  
  
• Customer Satisfaction: Assist with policie renewal and quoting of policies to guide customers along their process ensuring satifactory experiences.
  
  
• Experience working with Mac products/computer/systems with a great familiarity using Microsoft Excel is a plus
• Small, local corporate office with a friendly family enviroment where you will build a fun, friendly and stable career!

The essential functions of this role include:

working in a smoke free environment

Skills

Handling Confidential Information (2 years of experience is required)

Maintaining Calendars (2 years of experience is required)

Administrative Duties (3 years of experience is required)

Microsoft Office (3 years of experience is required)

Account Reconciliation

Accounts Receivable (1 year of experience is preferred)

Project coordination (2 years of experience is preferred)

Excel (3 years of experience is required)

Drafting proposals (1 year of experience is required)

Pivot tables (1 year of experience is preferred)

Excel formulas (1 year of experience is required)

Vendor Management (1 year of experience is preferred)

Client services (2 years of experience is preferred)

vlookup (1 year of experience is preferred)

MAC/Apple Computer (2 years of experience is preferred)

Meeting deadlines (2 years of experience is required)

Renewal of customers (1 year of experience is required)

Scheduling Appointments (3 years of experience is required)

Attention to Detail (3 years of experience is required)

Reliability (2 years of experience is required)

Handling Priorities (2 years of experience is required)

Positive Mentality (2 years of experience is required)

Qualifications

Years of experience: 3 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.