office coordinator.

Join a dynamic team as the central pillar of the administrative operations! We are seeking a highly organized and proactive Administrative Operations/Office Manager to ensure the seamless daily function of  a local nonprofit. You'll be the first point of contact, the master scheduler, and the key logistical coordinator whose efficiency and professionalism directly contribute to the success of our entire organization. This role includes competitive benefits such as including medical, dental, vision, commuter benefits, paid holidays, and 3 weeks PTO. Duties and Responsibilities: -2+ years of experience in an office/professional setting -High aptitude for trouble shooting, problem solving, and proactively supporting office needs -Highly reliable, ability to work onsite 5 days/week -Command of MS Office Suite and Excellent technical acumen -Fluency in English/Spanish helpful, not required

salary: $52,000 - $60,000 per year
shift: First
work hours: 9 AM - 5 PM
education: Bachelors

Responsibilities

• Serve as the primary, welcoming presence for the administrative office, greeting visitors and directing them appropriately.
  
  
• Manage all incoming communications, including answering and routing calls, and documenting messages accurately.
  
  
• Coordinate new hire logistics, conducting office orientations, setting up workstations, and assisting with onboarding coordination.
  
  
• Support employee transitions (onboarding and offboarding) by collaborating with HR and IT departments.
  
  
• Troubleshoot IT issues for entire office, as needed
  
  
• Administer the staff access system, securely issuing and deactivating photo ID and access badges.
  
  
• Schedule and coordinate various internal events, including meetings, trainings, and professional development sessions.
  
  
• Manage inventory and procurement, proactively tracking and ordering office supplies and equipment to ensure continuous availability.
  
  
• Liaise with external technology vendors to maintain the functionality of essential office equipment (laptops, phones).
  
  
• Liaise with vendors including scheduling, repairs, trouble shooting, payments, and negotiations if required
  
  
• Provide versatile administrative and HR support to leadership while maintaining strict confidentiality in all matters.
  
  

Skills

Microsoft Office

Scheduling Appointments

Prioritizing

Business Office

Organization

Working Independently

MS-OFFICE

Office Management

Handling Confidential Information

Written Communication

Vendor Management

I9 Verification (2 years of experience is preferred)

human resources administration (1 year of experience is preferred)

Problem Solving

IT support (1 year of experience is required)

Qualifications

Years of experience: 2 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.