event coordinator.

A prominent, national non-profit organization focused on health and advocacy is seeking a talented and proactive Events Coordinator to join its Operations team in Arlington, VA. In this vital role, you'll be the logistical expert, managing the administrative and technical details for the organization's large-scale national events, ensuring every conference, meeting, and convention is carried out flawlessly. Your work is central to creating impactful, positive experiences for all attendees, speakers, and partners. If you possess an exceptional eye for detail, can handle high-pressure situations with ease, and want to align your professional skills with a cause that matters deeply, this is your opportunity. We're looking for candidates with 2-3 years of proven experience in end-to-end event coordination and proficiency in key event management software (e.g., Cvent, Asana). Please apply today!

salary: $30 - $35 per hour
shift: First
work hours: 9 AM - 5 PM
education: Bachelors

Responsibilities

• Registration & Attendee Support: Manage event registration systems, handle attendee inquiries, process requests, and provide essential on-site customer service and support.
• Program & Speaker Coordination: Serve as key liaison for speakers, collect materials, support program development, and ensure all logistical and compliance needs are met.
• Sponsor & Exhibitor Support: Assist with sponsor/exhibitor needs, manage booth assignments, track deliverables, and ensure full fulfillment of all agreement terms.
• Volunteer Coordination: Support recruitment, training, scheduling, and on-site management of all event volunteers and temporary staff.
• Supplies & Materials Management: Maintain inventory of event supplies (signage, badges, swag) and coordinate the meticulous shipping and distribution of materials to venues.
• Vendor & Partner Liaison: Work directly with vendors (caterers, printers, suppliers) to procure services and ensure all event needs are efficiently met.
• Event Logistics & Execution: Help prepare agendas, coordinate meetings, monitor deadlines, and manage the seamless on-site execution of events, including setup and guest services.
• Communication & Issue Management: Act as the central point of contact during events for all stakeholders, managing updates, notifications, and swift on-site troubleshooting.
• Post-Event Support: Coordinate all follow-up activities, including supporting evaluations, reporting, processing reimbursements, and drafting thank-you communications.

Skills

Vendor Management

Event Coordination (2 years of experience is required)

Asana

CVENT

Qualifications

Years of experience: 2 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.