You will be the force multiplier for our executives, driving efficiency and managing key logistics:
- Strategic Calendar Management: Expertly manage complex calendars, prioritizing inquiries and requests, and exercising sound judgment to ensure smooth, high-impact engagements.
- Executive Communications: Design and produce complex documents, reports, and presentations ready for C-Suite and Board-level review.
- Global Logistics: Flawlessly arrange domestic and international travel and efficiently complete monthly expense reports.
- Meeting & Project Execution: Plan and execute meetings with internal and external stakeholders, collect and prepare information for critical discussions, and assist with high-priority special projects.
- Operational Excellence: Manage essential office tasks, including ordering supplies and coordinating department events.
The ideal candidate possesses the experience and drive to thrive in a high-stakes environment:
- Proven Experience: A minimum of 3+ years as a Senior Executive Assistant, directly supporting C-level executives.
- Technology Mastery: Extremely proficient with Microsoft Office Suite (Outlook, Word, PowerPoint) and the ability to quickly master new software.
- Proactive & Polished: Excellent organizational skills, impeccable attention to detail, time management, and the ability to function well in a high-paced environment.
We are looking for a true partner for this critical 3-4 month assignment. Is that you?
salary: $37 - $38 per hour
shift: First
work hours: 8 AM - 4:30 PM
education: Associate
Responsibilities
- Plan and execute meetings on behalf of executives, with internal stakeholders and external vendors and partners.
- Manage of calendars including prioritization of inquiries and requests, while making judgements and recommendations, to ensure smooth day-to-day engagements.
- Design and produce complex documents, reports, and presentationsArrange domestic and international travel; Complete monthly expense reports for all supported executives
- Assist with special projects
- Collect and prepare information for meetings with staff and outside parties
- Performs office tasks including ordering supplies, and assisting with department wide events.
- Performs other related duties as assigned.
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Excellent time management skills with a proven ability to prioritize and meet deadlines.
- Extremely proficient with Microsoft Office Suite including; Outlook, Work and PowerPoint with the ability to learn new or updated software.
- Ability to function well in a high-paced and at times stressful environment.
- working in a smoke free environment
Skills
- Executive Assistant duties (4 years of experience is required)
- Travel Arrangements (3 years of experience is required)
- MS Excel (2 years of experience is required)
- Prioritization (3 years of experience is required)
- Confidentiality (1 year of experience is required)
- Over-Communication (2 years of experience is required)
- Seasoned Professional (1 year of experience is required)
- Meeting planning and execution (1 year of experience is required)
- Vendor Communication (2 years of experience is required)
- Calendar management (3 years of experience is required)
- Critical thinking (1 year of experience is required)
- Documentation and reporting (1 year of experience is required)
- Monthly expense reports (2 years of experience is required)
- Scheduling Appointments
Qualifications
- Years of experience: 3 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
