Seeking an exceptional, high-level Executive Assistant to support senior leadership. This role requires unparalleled confidentiality, discretion, and a proactive mindset.
You will manage complex executive calendars, travel, and communications, serving as a critical gatekeeper and liaison across all departments.
A major focus is on event planning and logistics: developing timelines, budgets, and executing large-scale, high-impact corporate events, including venue and contract negotiation.
Requirements: 8+ years of executive support experience, proficiency with MS Office, and proven event management skills. Must be an expert organizer and communicator.
salary: $68,000 - $88,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Bachelors
Responsibilities
- Manage executive operations for leadership, providing highly confidential administrative support and strategic communication flow.
- Control and prioritize complex executive calendars, meeting schedules, and internal/external appointments.
- Draft and prepare high-level business correspondence, reports, and confidential documents.
- Coordinat all aspects of domestic and international travel, including detailed itineraries, expense reports, and mileage tracking.
- Develop and execute comprehensive event plans, budgets, and timelines for major corporate events (e.g., incentive trips, sales rallies).
- Negotiate contracts for venues, catering, and logistics to ensure cost-effective and successful events.
- Manage and maintaine a secure, accessible system for all permanent and active corporate records and correspondence.
- Facilitate cross-departmental communication and serve as the primary liaison, prioritizing and tracking senior management projects.
- working weekends
Skills
- Creating Presentations
- Oral Communication
- Web Conferencing
- Executive (5 years of experience is required)
- Written Communication (5 years of experience is required)
- Administrative Duties (5 years of experience is required)
- Executive Plans
- Microsoft Office
- Google for Business Suite
- Scheduling Appointments
- Preparing Agendas (5 years of experience is required)
- Transcribing Notes
- Maintaining Calendars (5 years of experience is required)
- Organization
- Prioritizing
- Working Independently
- Decision Making
- Answering Phones
- Handling Confidential Information
- Problem Solving
- Multi-tasking
- Event planning
- Gatekeeping
- Record management
Qualifications
- Years of experience: 8 years
- Experience level: Executive
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
