accounts payable specialist .

Join our growing Boca Raton-based finance team as a critical Accounts Payable Specialist. We are looking for a meticulous, process-driven professional to manage the full-cycle AP function, ensuring accuracy, compliance, and optimal vendor relationships. This is a high-volume role vital to maintaining our strong financial foundation and efficient operations.

 

Key Responsibilities:

 

• Full-Cycle AP Management: Receive, process, and enter high-volume invoices, ensuring all invoices are coded correctly to the General Ledger (GL) and have proper documentation.
  
  
• Purchase Order (PO) & Validation: Execute the essential three-way match process (PO, receipt, invoice) and proactively resolve any price, quantity, or documentation discrepancies with purchasing and receiving departments.
  
  
• Payment & Cash Management: Prepare, review, and process weekly payment runs, including checks, ACH, and wire transfers, to ensure timely disbursements and maximize discount capture.
  
  
• Reconciliation & Close: Perform monthly vendor statement reconciliations, investigate outstanding balances, and assist with the month-end close process, including AP accruals and GL account analysis.
  
  
• Vendor Relations & Compliance: Serve as the primary contact for vendor inquiries. Maintain the Vendor Master File (W-9s), and provide key support for annual 1099 reporting and internal/external audits.
  
  

 

Required Qualifications:

 

• 2+ Years of dedicated, high-volume Accounts Payable experience.
  
  
• Proven proficiency in the three-way match process and General Ledger coding principles.
  
  
• strong working knowledge of an Enterprise Resource Planning (ERP) system (e.g., SAP, Oracle, NetSuite, etc.) is highly preferred.
  
  
• Expert-level attention to detail and strong organizational skills to manage deadlines in a fast-paced environment.
  
  
• Proficiency in Microsoft Excel (VLOOKUPs, Pivot Tables).
  
  
• Excellent written and verbal communication skills for effective vendor and internal stakeholder collaboration.
  
  

 

Why Join Us?

 

We offer a competitive compensation package, comprehensive benefits, and a collaborative team environment right here in Boca Raton. This is an opportunity to take ownership of a critical financial function and contribute directly to our company's success and growth.

salary: $22 - $28 per hour
shift: First
work hours: 8 AM - 4 PM
education: Bachelors



Responsibilities

Accounts Payable Specialist Responsibilities (Shorter Version)

 

• Execute full-cycle Accounts Payable, including high-volume invoice processing, validation, and payment execution (check, ACH, wire).
  
  
• Perform the essential three-way match (invoice, PO, receipt) with high accuracy and resolve all related discrepancies swiftly.
  
  
• Apply correct General Ledger (GL) coding and ensure proper authorization for all expenditures prior to payment.
  
  
• Manage the weekly payment run schedule and reconcile vendor statements monthly, addressing outstanding issues immediately.
  
  
• Maintain the Vendor Master File, verifying documentation (W-9s) for compliance.
  
  
• Assist in month-end close by preparing AP accruals and reconciling the AP sub-ledger to the General Ledger.
  
  
• Support annual 1099 preparation and provide documentation for financial audits.
  
  
• Utilize the company's ERP system (e.g., SAP, Oracle) efficiently for all AP functions.
  
  

Skills

• Accounts Payable

Qualifications

• Years of experience: 3 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.



Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.