- Full-Cycle AP Processing: Accurately and efficiently process a high volume of vendor invoices, credit memos, and payment requests into the accounting system.
- Validation & Controls: Rigorously execute the three-way match procedure (invoice, PO, receiving document) to validate expenditures and resolve any discrepancies promptly through effective internal communication.
- Coding & Authorization: Accurately apply General Ledger (GL) account codes and cost centers. Verify and ensure all invoices are properly approved in accordance with company policy prior to payment.
- Payment Management: Prepare, review, and execute weekly payment runs via check, ACH, and wire transfer. Ensure timely disbursements to maximize vendor discounts.
- Reconciliations: Conduct thorough monthly vendor statement reconciliations, investigating and clearing any outstanding liabilities or aged items from the AP Aging Report.
- Month-End Support: Provide essential support to the Accounting Manager during month-end close by preparing accurate AP accruals and reconciling the AP sub-ledger to the General Ledger.
- Compliance & Audit: Maintain the Vendor Master File by securing updated W-9 documentation and other compliance forms. Assist with the annual preparation of 1099 tax forms and provide organized documentation for internal and external audits.
- System Proficiency: Effectively utilize the company's ERP system or accounting software for all AP functions.
shift: First
work hours: 8 AM - 4 PM
education: Bachelors
Responsibilities
- Execute full-cycle AP for the WPB office, managing high-volume invoice processing and payment runs.
- Enforce three-way match procedures with precision and resolve discrepancies by liaising with purchasing departments.
- Accurately apply General Ledger (GL) coding and ensure timely processing of all payment methods (ACH, check, wire).
- Conduct monthly vendor statement reconciliations and address aging balances proactively.
- Provide essential support for the month-end close, including preparing necessary AP accruals and reconciling the AP sub-ledger.
- Maintain accurate Vendor Master File documentation and assist with annual 1099 reporting compliance.
- Demonstrate strong proficiency with the primary ERP system (e.g., SAP, Oracle, NetSuite) for all AP functions.
- Prepare and organize supporting documentation for internal and external financial audits.
Skills
- accounts Payable
Qualifications
- Years of experience: 3 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
