The Role: Precision & Collections
Seeking a detail-oriented Accounts Receivable Specialist to drive our cash conversion cycle. Manage the full 5-Stage AR Pipeline for high-value clients, aiming for a DSO of 45 days or less. Requires strict compliance, high professionalism, and systematic collections execution.
5-Stage Pipeline Responsibilities
1. Onboarding & Setup (Risk Prevention)
- Vetting: Execute KYC/credit checks. Secure signed acknowledgement of payment terms (Net 30/PIA) and late fee policies.
- Data Integrity: Verify and maintain up-to-date AP contacts, billing details, and mandatory PO/Vendor IDs.
2. Invoicing & Compliance (Accuracy & Speed)
- Timeliness: Generate and dispatch clear, detailed, digital invoices within 24 hours of service completion.
- Dispute Prevention: Cross-reference invoices against original sales orders/POs to guarantee a perfect match.
- Tax Compliance: Accurately apply Florida and local Boca Raton sales taxes.
3. Proactive Follow-up
- Reminders: Manage automated and manual pre-due payment reminders (3–7 days out).
- Inquiry Management: Provide prompt, professional responses to all billing and statement inquiries.
4. Collections Escalation (Systematic Action)
- Monitoring: Daily analysis of the AR Aging report, prioritizing high-risk accounts.
- Cadence: Rigorously execute the structured protocol: Day 1, Day 7, Day 15, and Day 30 follow-ups via calls/emails/formal letters.
- PTP Tracking: Document, monitor, and aggressively follow up on all Promise-to-Pay (PTP) agreements.
5. Resolution & Reporting
- Cash Application: Process all incoming payments (Wire/ACH/Check) daily and ensure accurate application.
- Discrepancy Resolution: Rapidly investigate and resolve all client deductions and billing disputes.
- Reporting: Prepare weekly financial reports highlighting DSO and collection effectiveness for management.
shift: First
work hours: 8 AM - 4 PM
education: Bachelors
Responsibilities
Goal: Optimize cash flow (DSO target $<45$ days) managing the full 5-stage AR pipeline with the high professionalism demanded by the Boca Raton market.
1. Onboarding & Setup (Risk Mitigation): Conduct KYC/credit checks. Ensure explicit client acknowledgement of payment terms (Net 30/PIA) and late fees. Maintain accurate AP contact/PO data.
2. Invoicing & Compliance: Generate clear, detailed, timely invoices (within 24 hrs). Ensure perfect alignment with original quotes/POs. Accurately apply Florida/local sales tax.
3. Proactive Follow-up: Manage pre-due payment reminders (3-7 days out). Professionally handle all billing inquiries promptly.
4. Systematic Collections (Escalation): Daily AR Aging review. Rigorously execute the collections cadence: Day 1, 7, 15, and 30 post-due. Document and follow up on all PTP agreements.
5. Resolution & Reporting: Accurately apply all incoming payments (Wire/ACH/Check). Promptly resolve discrepancies. Prepare weekly DSO and collections efficiency reports for management review.
Skills
- Basic Accounts Receivable
Qualifications
- Years of experience: 3 years
- Experience level: Experienced
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
