- Financial Support (AP): Process all incoming vendor invoices, match invoices to purchase orders, obtain necessary approvals, and enter data accurately into our accounting software (e.g., QuickBooks). Prepare and execute weekly check runs and electronic payments.
- Payroll & HR: Collect, review, and accurately process weekly payroll for field and office staff. Maintain confidential employee files, process new hire paperwork, and assist with tracking PTO.
- Administrative Management: Handle all office communications (phone, email, mail). Maintain comprehensive electronic and physical filing systems for projects, contracts, and insurance documents.
- Compliance: Ensure subcontractor compliance by tracking and verifying current insurance certificates and required documentation before processing payments.
- General Support: Order office supplies, manage office organization, and provide administrative support to the Project Managers and Foremen as needed.
Key Qualifications
- Experience: Minimum 2+ years of administrative experience, preferably within the construction, contracting, or trades industry.
- Software Proficiency: Proficiency with accounting software (e.g., QuickBooks or similar) and MS Office Suite (Word, Excel, Outlook).
- Skill Set: Exceptional attention to detail, organizational skills, and the ability to manage multiple priorities under deadlines.
- Knowledge: Working knowledge of basic accounting principles (AP) and payroll processing procedures.
- Communication: Excellent written and verbal communication skills.
salary: $19.5 - $20 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School
Responsibilities
- Office Administration: Manage all office communications (phone/email), maintain comprehensive physical and electronic filing systems, and order/manage office supplies.
- Time & Payroll Processing: Collect, review, and accurately process weekly employee timesheets; execute payroll and ensure compliance with wage and tax regulations.
- Accounts Payable (AP): Receive, match, route for approval, and accurately enter all vendor invoices into the accounting system with correct job coding.
- Payment & Vendor Relations: Prepare and process timely vendor payments (checks/ACH) and communicate with vendors to resolve billing discrepancies.
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
