executive admin assistant.

Randstad is helping recruit for an executive administrative assistant!   This position highlights the need for a proactive, highly organized, and discreet professional who manages calendars, communications, travel, and meetings for senior leadership, requiring top-tier communication, multitasking, tech skills (MS Office), and problem-solving to streamline executive operations in a fast-paced environment, emphasizing confidentiality and contributing to company success.  If this matches your skill set, please apply here as well as email your resume to christy.mann@randstadusa.com.

salary: $37,440 - $41,660 per year
shift: First
work hours: 8:30 AM - 4:30 PM
education: High School

Responsibilities

A Financial Executive Assistant supports senior finance leaders by managing schedules, preparing financial reports (like budgets, forecasts, and decks), handling confidential documents, coordinating with auditors/banks, and managing expenses, requiring strong Excel, accounting software (NetSuite, SAP), and organizational skills, with a key focus on accuracy and discretion. 

Key Responsibilities

• Administrative Support: Manage complex calendars, schedule meetings (board, earnings calls, budget reviews), book travel, and handle correspondence.
• Financial Reporting: Prepare financial statements, presentations (PowerPoint), spreadsheets (Excel formulas, pivot tables), and draft monthly performance reports.
• Data & Document Management: Input transactions, process invoices, manage financial files, and maintain data rooms for due diligence.
• Budget & Expense Management: Assist in budget creation, track expenses, monitor spending, and identify cost-saving opportunities.
• Coordination: Act as a liaison with auditors, banks, vendors, and other department heads.
• Confidentiality: Handle sensitive financial information with discretion. 

The essential functions of this role include:

working in a smoke free environment

Skills

Front Desk

Executive

Multi-tasking

Written Communication

Secretary - Admin Assist

Microsoft Office

Organizational Skills

Organization

Qualifications

Years of experience: 4 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.