This crucial administrative role is centered on maintaining the financial and contractual integrity of multiple construction projects. The successful candidate must possess a background in construction office procedures, with proven expertise in invoice processing and purchase order (PO) management. You will serve as the essential link between the project manager, site superintendents, subcontractors, and the accounting department, ensuring timely and accurate documentation that keeps projects on schedule and within budget.
If you are proficient in construction software, thrive in a demanding environment, and are committed to meticulous financial tracking and organization, we encourage you to apply.
salary: $20 - $24 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School
Responsibilities
Financial & Administrative Control:
- Invoice Management: Review, verify, and process all subcontractor and vendor invoices against delivery tickets and contracts for accurate payment.
- Purchase Orders (POs): Generate, track, and manage all project Purchase Orders (POs), ensuring proper cost coding and authorization.
- Lien Waivers: Collect, track, and verify conditional and unconditional lien waivers prior to processing payments.
- Change Orders (COs): Assist in drafting, distributing, and tracking potential and approved Change Orders, updating contract values.
- Budget Support: Track project expenditures and commitments against the budget, alerting the team to discrepancies or potential overruns.
- Submittals & RFIs: Manage the Submittal and RFI process, ensuring timely distribution, tracking status, and follow-up.
- Meeting Minutes: Attend project meetings, accurately record, distribute, and track action items from meeting minutes.
- Document Control: Maintain an organized electronic and physical filing system for all contracts, drawings, specifications, and correspondence.
- Closeout: Coordinate and compile the final project closeout package, including O&M manuals and warranties.
- Ensure subcontractor compliance (insurance, safety manuals).
- Assist the Project Manager with scheduling updates and site reporting.
- Utilize project management software (e.g., Procore, Excel) proficiently.
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
