office administrator.

We are seeking a professional and meticulous English/Spanish bi-lingual Office Administrator to be the welcoming first point of contact for an accounting firm. This full-time role is essential for supporting our accounting team and ensuring excellent service delivery to our diverse client base.

Requirements & Qualifications

• Mandatory bi-lingual Fluency: Must be fully fluent in both English and Spanish. Do not apply if you are not able to communicate fluently in Spanish, as a significant portion of our clientele communicates only in Spanish.
  
  
• Exceptional customer service and interpersonal skills.
  
  
• Demonstrated proficiency with essential office software, including Microsoft Office Suite (Word, Excel, Outlook).
  
  
• Proven capacity for reliability, organizational habits, and effective multitasking.
  
  
• A minimum of a High School Diploma or equivalent.
  
  
• Previous experience in a front office or public-facing role is advantageous.
  
  
• College education or related administrative experience is preferred.
  
  

salary: $45,000 - $46,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Associate

Responsibilities

• Serve as the primary liaison, warmly greeting clients and efficiently managing all incoming calls and correspondence (phone and email).
  
  
• Provide essential clerical and administrative assistance to firm accountants and operational staff.
  
  
• Manage firm scheduling and calendars, including booking and confirming client appointments.
  
  
• Ensure accurate maintenance and retrieval of records by organizing and filing documentation (both hard-copy and electronic files).
  
  
• Perform accurate data entry and support general day-to-day office operations.
  
  
• Uphold a professional atmosphere by maintaining a tidy and orderly reception area/workspace.
  
  

Skills

Administrative Duties

Preparing Agendas

Organization

Written Communication

Microsoft Office

Oral Communication

Prioritizing

Maintaining Calendars

Scheduling Appointments

QuickBooks (2 years of experience is preferred)

Answering Phones

Qualifications

Years of experience: 3 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.