This role is ideal for someone who thrives in a fast-paced, client-facing environment, is extremely organized, and understands the importance of discretion, accuracy, and white-glove service.
Key Responsibilities Transaction Coordination
- Manage real estate transactions from contract to close, ensuring all deadlines and compliance requirements are met
- Prepare, review, and track contracts, addenda, disclosures, and closing documentation
- Coordinate with buyers, sellers, agents, title companies, lenders, attorneys, inspectors, and vendors
- Monitor timelines, contingencies, deposits, and closing dates
- Ensure all files are complete, accurate, and compliant with brokerage and regulatory standards
- Provide high-level administrative support to leadership and top-producing agents
- Manage calendars, appointments, client communications, and follow-ups
- Maintain CRM systems, databases, and transaction records
- Assist with listing coordination, document preparation, and marketing support as needed
- Handle incoming calls, emails, and client inquiries with professionalism and discretion
- Support office operations, organization, and process improvement initiatives
- Prior experience as a Transaction Coordinator, Real Estate Administrative Assistant, or similar role (residential real estate preferred)
- strong knowledge of real estate contracts, transaction timelines, and closing processes
- Exceptional attention to detail and organizational skills
- Ability to manage multiple transactions simultaneously with accuracy and urgency
- Professional, polished communication style suitable for high-net-worth clientele
- Proficiency in real estate systems and tools (MLS, CRM platforms, DocuSign, Microsoft Office, etc.)
- High level of discretion, reliability, and confidentiality
salary: $100,000 - $110,000 per year
shift: First
work hours: 8 AM - 4 PM
education: No Degree Required
Responsibilities
Transaction Coordination Responsibilities
- Manage real estate transactions from executed contract through closing
- Prepare, organize, and maintain all transaction documentation (contracts, disclosures, addenda, inspection reports, closing statements)
- Track all critical deadlines (inspection periods, appraisal, financing, closing dates) and send reminders to all parties
- Coordinate with buyers, sellers, agents, lenders, title companies, inspectors, and attorneys
- Schedule inspections, appraisals, walk-throughs, and closing logistics
- Ensure files are complete, accurate, and compliant with brokerage and state requirements
- Maintain transaction records in internal systems or MLS/transaction platforms
Administrative Assistant Responsibilities
- Provide day-to-day administrative support to agents and leadership
- Answer phones, manage emails, and handle general office communication
- Assist with document preparation, correspondence, and file organization
- Update client and transaction databases/CRMs
- Support scheduling, calendar management, and internal coordination
- Assist with office operations and ad-hoc administrative tasks as needed
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
