This role is designed for a high-energy multi-tasker who balances executive-level hospitality with sharp administrative precision. If you are a quick learner who takes pride in creating an environment of seamless efficiency and exceptional service, you will thrive in this pivotal position. This is an on-site position, Monday through Friday 8:00am-5:00pm
Who You Are
- The Calm in the Center: You remain poised and professional, even when managing multiple phone lines or coordinating a busy meeting schedule
- Detail-Obsessed: You understand that "small things" like a perfectly prepared meeting room or an updated filing system are what make a firm world-class
- A Professional Communicator: You possess the verbal polish to speak with clients and the written skills to handle formal correspondence
- Efficiency-Minded: You don't just follow processes; you look for ways to make them better, faster, and more organized
- Experience: Previous success in customer service, hospitality, or office administration
- Technical Proficiency: strong skills in Microsoft Office (Word, Excel, Outlook) and the ability to navigate web-based software with ease
- Communication Mastery: Excellent verbal and written communication skills with a focus on professional etiquette
- Organizational Prowess: Extremely organized with a natural ability to prioritize tasks and follow through on every detail
- Character: A positive, friendly disposition, total dependability, and an unwavering commitment to maintaining client confidentiality
- Team-work: The ability to communicate internally to other employees so everyone is on the same page
salary: $47,000 - $50,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Associate
Responsibilities
- Front-of-House Presence: Serve as the "welcoming face" of the office, greeting clients and guests as they arrive
- Hospitality: Create a pleasant, comfortable environment; offer and serve refreshments to clients
- Phone Management: Answer and manage multiple phone lines with a high level of professionalism
- Meeting Support: Prepare necessary materials and documentation for upcoming client meetings
- Relationship Management: Manage "first and ongoing impressions" by delivering superior service in person and over the phone
- Appointment Management: Call clients to confirm and remind them of upcoming appointments
- Inventory Control
- Records Management: Document conversations with Clients via SalesForce
- Process Improvement: Proactively identify ways to improve office efficiency
- Handle sensitive financial services information with strict discretion
- Team Collaboration: Work closely with the team to meet deadlines
The essential functions of this role include:
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
