We are currently seeking an Executive Administrative Assistant on behalf of our client. This is a pivotal role designed for a professional who excels as a "force multiplier" for a high-level executive. You will serve as the primary right hand to the Business Owner, managing the complexities of their professional life and ensuring the smooth operation of their daily agenda.
This position is ideal for someone who is not just a task-manager, but a strategic partner who can anticipate needs, manage high-stakes communication, and maintain absolute confidentiality.
Core Responsibilities
- Strategic Gatekeeping: Manage the Owner’s calendar and inbox, prioritizing urgent matters and acting as a professional liaison for internal and external stakeholders.
- Operations & Logistics: Coordinate complex travel arrangements and prepare detailed itineraries.
- Meeting & Project Oversight: Attend meetings, capture action items, and follow up with department heads to ensure the Owner’s directives are being met.
- Document Production: Draft and proofread high-level correspondence, presentations, and reports with a high degree of accuracy.
- Information Management: Handle sensitive business data and personal information with the utmost discretion and integrity.
- Proactive Mindset: You don’t wait for a to-do list; you look ahead at the calendar and prepare for what is coming next week.
- Exceptional Communication: You have a polished professional presence and can communicate effectively with everyone from entry-level staff to high-net-worth clients.
- Adaptability: You remain calm under pressure and can pivot quickly when priorities shift in a fast-paced environment.
- Technical Proficiency: Mastery of office productivity suites (Microsoft 365 or Google Workspace) and project management tools.
- Proven track record of managing complex schedules and travel.
- Organizational skills
- Ability to maintain a high level of confidentiality and professionalism at all times.
salary: $18 - $20 per hour
shift: First
work hours: 8 AM - 5 PM
education: High School
Responsibilities
Executive Support & Gatekeeping
- Calendar Management: Proactively managing the owner’s schedule, prioritizing appointments, and resolving scheduling conflicts.
- Inbox Management: Monitoring and filtering emails, responding on behalf of the owner when appropriate, and flagging urgent items.
- Communication Liaison: Acting as the primary point of contact between the owner and employees, clients, and external partners.
- Meeting Preparation: Preparing agendas, briefing the owner on attendees, and ensuring all necessary documents are ready before meetings.
- Expense Management: Tracking receipts, preparing monthly expense reports, and coordinating with the accounting department.
- Document Management: Drafting, proofreading, and formatting memos, reports, presentations, and legal documents.
- Office Oversight: Ensuring the owner’s workspace is organized and stocked, and occasionally managing vendor relationships for the office.
Skills
Qualifications
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
This posting is open for thirty (30) days.
