administrative assistant.

We are looking for a highly organized and proactive Administrative Assistant to provide dedicated support to a senior executive team. In this role, you will act as a strategic gatekeeper, managing complex calendars and high-priority correspondence to ensure leadership remains focused on core business goals.

Beyond traditional scheduling, you will serve as a vital link between departments, coordinating intricate travel logistics and preparing high-stakes presentation materials. We need a professional who can anticipate needs, manage confidential information with discretion, and execute flawless executive events. If you are a detail-oriented communicator who thrives in a fast-paced environment and takes pride in keeping a leadership team running at peak efficiency, we invite you to apply.



salary: $22 - $24 per hour
shift: First
work hours: 8 AM - 5 PM
education: Bachelors

Responsibilities

• Calendar & Schedule Management: Act as the primary gatekeeper for executive calendars, strategically prioritizing meetings and resolving scheduling conflicts to maximize leadership productivity.
• Executive Correspondence: Manage high-volume email inboxes and phone lines, drafting professional responses and ensuring timely follow-up on all internal and external inquiries.
• Travel & Logistics Coordination: Organize comprehensive domestic and international travel itineraries, including flights, accommodations, ground transportation, and detailed expense reporting.
• Meeting Preparation: Facilitate executive meetings by preparing agendas, assembling briefing materials, and taking concise minutes to track action items and deadlines.
• Project Liaison: Serve as a point of contact between senior leadership and departmental managers to track the progress of ongoing initiatives and ensure executive directives are met.
• Document Production: Draft, edit, and proofread high-stakes documents, including slide decks for board presentations, company-wide memos, and confidential reports.

Skills

Oral Communication

Problem Solving

Handling Confidential Information

Preparing Agendas (3 years of experience is required)

Scheduling Appointments (3 years of experience is required)

Maintaining Calendars (3 years of experience is required)

Organization

Answering Phones (2 years of experience is required)

Written Communication

Administrative Duties (5 years of experience is required)

Multi-tasking

Qualifications

Years of experience: 5 years

Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.